Scheduling Coordinator

Neurabilities; Harrisburg (Dauphin County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay based on experience

Career pathways for leadership

PTO 14 days + 1 floating holiday + 7,

Medical, dental & vision insurance

401K matching

Job summary

NeurAbilities Healthcare in Harrisburg, PA is seeking an ABA Client Service Coordinator to support patient intake, scheduling, and clinic operations onsite. You will manage appointment flow and patient communication to ensure timely services.

Responsibilities include maintaining EHRs, coordinating with providers, and ensuring HIPAA compliance while supporting staffing and daily administrative tasks in a fast-paced clinic.

Qualifications

• Bachelor’s degree or equivalent healthcare operations experience.
• 1+ years’ healthcare environment experience.
• Understanding of medical terminology and insurance billing for ABA services.
• Proficiency in MS Office applications (Outlook, PowerPoint, Teams).

Responsibilities

• Manage patient intake and scheduling, including outreach and eligibility verification.
• Maintain and audit patient EHRs, consents, and documentation.
• Serve as primary contact for patient calls, schedule changes, and benefits inquiries.
• Coordinate with internal and external providers to support patient services.
• Assist with clinic operations, forms, and front desk procedures.

Skills

Medical terminology

HIPAA compliance

MS Office proficiency

Customer service

Verbal communication

Education

Bachelor’s degree in business, Public Health, Healthcare Administration, or related field

Tools

MS Office (Outlook, PowerPoint, Teams)

Job description

What to expect

Become an ABA Client Service Coordinator (CSC) for our Harrisburg, PA clinic team. An ABA Client Service Coordinator (CSC) earns a competitive salary and receives a generous benefit package.

The ABA Client Service Coordinator (CSC) is responsible for the administrative, patient, and compliance tasks required to ensure each ABA site may provide patient services. Operational job responsibilities include, but are not limited to initial patient communication, patient schedules/changes, patient intake and support in new hire staffing, as well as functions of clinic daily operations. The CSC maintains consistent and timely communication of all patient and site responsibilities to ensure efficiency of services and administration functioning.

This position will be an onsite position in our Harrisburg, PA clinic.

Why choose NeurAbilities Healthcare

• Competitive paybased on years of experience and skill set.
• Career pathwaysfor leadership in a rapidly growing company.
• Work Life Balance: 14 days of PTO, 1 Floating Holiday (Joy Day), plus 7 paid holidays for qualified employees.
• Benefit packagewhich offers medical, dental, and vision insurance (lowest cost medical plan is $3.15 biweekly).
  
• 401K matching100% of 3% of total compensation plus 50% for 3-5% of total compensation.

What you will do as a Client Service Coordinator:

Patient Management

• Ensuring effective pipeline management through timely and accurate patient intake, including initial outreach, verification of eligibility, and projecting hours.
• Managing site EHR for patient profile creation, documentation management, audits, consents (yearly renewals), and compliant EHRs. Maintains up to date metadata to assure accuracy on a weekly basis.
• Completing recurring patient census EHR audits and patient check ins.
• Serving as the primary point of contact for patient call outs and schedule changes, clinical coordination, benefit inquiries, and any additional patient administrative needs.
• Coordinating with internal and external providers, as needed, to support patients in receiving services.

Operations

• Ensuring accurate and up to date authorizations, payor accounts, and insurance documentation for successful billing.
• Maintaining needed clinic forms, visitor documentation, front desk/check ins, staff breaks, and supports overall day to day operations of clinic functioning as needed.
• Reviewing site metrics broadly (cancelations, hours, unstaffed) and confirms accurate data).
• Supporting broader community connectivity through attending events (e.g. community fairs, walks) as needed.
• Preparing for new hires, through creating employee profiles in EHRs, welcome email, in person documentation, etc.

Staffing

• Coordinating and managing scheduling for IBHS staff, ensuring adequate coverage for client sessions and adherence to treatment plans.
• Communicating staffing assignments and completing all needed intake to assist in site/staff performance benchmarks.
• Maintaining an up-to-date database of employee availability and skill levels to align staff qualifications with client needs.
• Collaborating with clinical supervisors to match staff to clients based on clinical needs, preferences, and geographical location.
• Monitoring staff compliance with state regulations and company policies, including required training, licensure, and ongoing education.
• Serving as a point of contact for staff to address scheduling concerns or issues, ensuring they are resolved efficiently.
• Supporting Practice Manager in reducing cancelations and optimizing schedules, as needed.

General

• Following NeurAbilities’ Policies and Procedures.
• Following Federal, State, and local rules and regulations pertaining to medical and behavioral health services
• Understanding and following all compliance requirements for regulatory bodies, consents, EHR documentation, authorizations, and audits.

Required Qualifications, Education, and Experience

• Bachelor’s degree in business, Public Health, Healthcare Administration, or related field; or
• 1+ years’ relevant experience in a healthcare environment.
• 1+ years’ experience within a business operations environment.
• Strong understanding of medical terminology and insurance billing procedures for ABA services.
• Intermediate proficiency in MS Office (Outlook, PowerPoint, Teams)

Required Knowledge, Skills, and Abilities

• Knowledge of medical and/or behavioral health terminology.
• Knowledge and understanding of HIPAA practices and adherence to the policies.
• Skill in organizing and synthesizing information from multiple sources, for example, databases, print and online media, speeches and presentations, and observations.
• Ability to manage confidential information in compliance with HIPAA and handle sensitive information professionally.
• Ability to identify and resolve problems with minimal assistance.
• Ability to maintain a high degree of confidentiality.
• Ability to manage multiple projects and deadlines.
• Ability to work independently and collaboratively across the organizational enterprise in a fast-paced working environment.
• Ability to focus on client needs by anticipating, understanding, and responding appropriately to the needs of internal and external customers to meet or exceed their expectations within the organizational parameters.
• Ability to deal with varying levels of the public from diverse cultural and socio-economic backgrounds.
• Ability to stay organized and manage multiple responsibilities throughout the day (i.e., will need to answer calls, return calls, manage documentation, and perform insurance verification).

Working Conditions and Physical Demands:

• Estimated 10 % travel, dependent on need.
• Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
• This job operates in a professional office environment and routinely uses standard office equipment such as a computer, phone, photocopier, filing cabinet, and printer.
• Ability to perform tasks involving physical activity, which may include light-medium moving and extensive self-positioning.

About the company:

NeurAbilities Healthcare is a distinguished specialty healthcare provider with a team that constantly seeks new and innovative ways to provide the best possible care for patients. Founded by a neurologist who put his vision of compassionate, high-quality patient care into practice, we remain on a mission to transform the lives of individuals with autism and other neurodevelopmental disabilities in New Jersey, Pennsylvania, and beyond. Each of our dedicated team members share the same mission of providing top-notch medical and psychological care and integrated behavior services to over 10,000 patients annually.

NeurAbilities Healthcare Inc is an EEO Employer: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, sex, religious creed, disability, or any other category protected under law.