Scheduling Coordinator

Medical Specialists of the Palm Beaches; Boynton Beach (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account

PTO and holidays

Life insurance

Disability insurance

Additional life insurance

401K with employer contribution

Job summary

Medical Specialists of the Palm Beaches is seeking a detail-oriented Cardiology Scheduling Coordinator to join our Lake Worth, FL area team. You will be the first point of contact for patients, managing appointment scheduling, patient registration, and provider schedule coordination.

In this role you will schedule, cancel, and reschedule visits, verify insurance, maintain physician calendars, and ensure HIPAA compliance while delivering courteous, patient-focused service.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of experience in a medical office setting; cardiology experience preferred.
• Proficiency with computer scheduling and EMR systems; Athena experience a plus.
• Knowledge of insurance plans (HMO, PPO, Medicare, Medicare Advantage).
• Excellent communication, organizational, and multitasking skills.
• Ability to handle interruptions and changing priorities with professionalism.

Responsibilities

• Schedule, cancel, and reschedule patient appointments, ensuring accuracy and timeliness.
• Register new patients and update demographic and insurance information for existing patients.
• Maintain accurate physician schedules, communicating changes promptly to staff and patients.
• Advise patients of financial responsibilities when scheduling appointments.
• Answer and route incoming calls, create tasks in patient charts, and route to appropriate staff or providers.
• Confirm appointments and send communications to patients as needed.
• Sort, scan, and file medical records into electronic patient charts.
• Collaborate with internal teams and outside agencies to facilitate patient scheduling.
• Maintain HIPAA compliance and uphold confidentiality at all times.

Skills

Scheduling software

EMR systems (Athena)

Insurance knowledge

Communication skills

Organization & multitasking

HIPAA compliance

Education

High school diploma or equivalent

Tools

Athena EMR

Job description

Located In:Lake Worth, Florida 33467We are seeking a detail-oriented and customer-focused Cardiology Scheduling Coordinator to join our team. This role may involve working in a call center, check-in, or check-out environment. You will serve as the first point of contact for patients, ensuring a positive and professional experience while managing appointment scheduling, patient registration, and provider schedule coordination.Key ResponsibilitiesSchedule, cancel, and reschedule patient appointments, ensuring accuracy and timeliness.Register new patients and update demographic and insurance information for existing patients.Maintain accurate physician schedules, communicating changes promptly to staff and patients.Advise patients of financial responsibilities when scheduling appointments.Answer and route incoming calls, create tasks in patient charts, and route to appropriate staff or providers.Confirm appointments and send communications to patients as needed.Sort, scan, and file medical records into electronic patient charts.Collaborate with internal teams and outside agencies to facilitate patient scheduling.Maintain HIPAA compliance and uphold confidentiality at all times.QualificationsHigh school diploma or equivalent required.1–2 years of experience in a medical office setting; cardiology experience preferred.Proficiency with computer scheduling and EMR systems; Athena experience a plus.Knowledge of insurance plans (HMO, PPO, Medicare, Medicare Advantage).Excellent communication, organizational, and multitasking skills.Ability to handle interruptions and changing priorities with professionalism.Here are just a few things we offer:Access to health, dental, and vision insuranceHealth Savings AccountEligible for PTO and Holiday payCompany paid life insurance.Access to voluntary short and long-term disability insuranceAccess to additional life insuranceAccess to Accident and Critical Illness Insurance401K with automatic employer contributionMedical Specialists of the Palm Beaches, Inc. (“MSPB”) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: MSPB is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MSPB are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. MSPB will not tolerate discrimination or harassment based on any of these characteristics. MSPB encourages applicants of all ages.