Office Manager

Medical Specialists of the Palm Beaches; Florida; On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Health Savings Account

Paid time off

Holiday pay

Life insurance

Disability insurance

Critical Illness Insurance

401K

Job summary

Medical Specialists of the Palm Beaches is seeking a highly organized Bilingual Primary Care Office Manager to oversee daily operations of our Palm Springs, FL medical office. You will supervise staff, ensure efficient workflow, and act as a liaison between physicians, staff, and administration to maximize revenue and quality patient care.

The role requires strong organizational skills, English/Spanish bilingual abilities, and experience in a medical setting.

Qualifications

• High School diploma or equivalent required; additional education preferred.
• Bilingual in English and Spanish.
• 1–2 years of supervisory or management experience in a medical office setting.
• Familiarity with medical terminology, insurance billing, CPT/ICD coding, and office software preferred.
• Strong oral and written communication, organizational, and interpersonal skills.
• Ability to delegate responsibilities, handle interruptions, and work under pressure.
• Commitment to patient confidentiality and professional ethics.

Responsibilities

• Plan, develop, implement, and evaluate daily operations to maximize efficiency, growth, and revenue.
• Recruit, train, supervise, and evaluate staff to maintain a competent and cohesive team.
• Oversee scheduling and staffing to ensure adequate coverage.
• Oversee office supplies, maintenance, and vendor interactions; prepare purchase orders and invoices.
• Coordinate with Central Billing Office to ensure accurate financial reporting.
• Handle confidential and sensitive information with discretion.
• Perform other duties as assigned to support office operations.

Skills

Bilingual English/Spanish

Supervisory experience

Medical office experience

Strong communication

Organizational skills

Education

High School diploma

Associate degree preferred

Tools

EHR software

Billing software

Job description

Located In:Palm Springs, Florida 33426We are seeking a highly organized and experienced Bilingual Primary Care Office Manager to oversee the day-to-day operations of our medical office. This role is responsible for ensuring smooth workflow, maximizing revenue opportunities, supervising staff, and serving as a liaison between physicians, staff, and administration. The ideal candidate is detail-oriented, able to prioritize tasks effectively, and committed to providing a welcoming and professional environment for patients and employees alike.Key Responsibilities:Plan, develop, implement, and evaluate daily operations to maximize efficiency, growth, and revenue.Ensure policies and procedures related to medical records, accounts receivable, inventory, personnel, and property management are followed.Recruit, train, supervise, and evaluate staff to maintain a competent and cohesive team.Foster a warm, professional, and calm office environment for staff and patients.Manage scheduling and staffing to ensure adequate coverage.Oversee office supplies, maintenance, and vendor interactions; prepare purchase orders and invoices.Coordinate with Central Billing Office to ensure accurate financial reporting and provide physicians with necessary management data.Handle confidential and sensitive information with discretionPerform other duties as assigned to support office operations.Qualifications:High School diploma or equivalent required; additional education preferred.Bilingual in English and Spanish1–2 years of supervisory or management experience in a medical office setting.Familiarity with medical terminology, insurance billing, CPT/ICD coding, and office software preferred.Strong oral and written communication, organizational, and interpersonal skills.Ability to delegate responsibilities, handle interruptions, and work under pressure.Commitment to patient confidentiality and professional ethics.Physical Requirements:Prolonged sitting at a desk and intermittent standing or walking.Ability to occasionally lift up to 30 pounds and assist patients when needed.Use of computer keyboard and phone for extended periods.Additional Qualities:Effective team player with strong problem-solving skills.Ability to establish and maintain positive relationships with staff, physicians, and patients.Flexible, dependable, and capable of managing multiple priorities simultaneously.Here are just a few things we offer:Access to health, dental, and vision insuranceHealth Savings AccountEligible for PTO and Holiday payCompany paid life insurance.Access to voluntary short and long-term disability insuranceAccess to additional life insuranceAccess to Accident and Critical Illness Insurance401K with automatic employer contributionMedical Specialists of the Palm Beaches, Inc. (“MSPB”) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: MSPB is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MSPB are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. MSPB will not tolerate discrimination or harassment based on any of these characteristics. MSPB encourages applicants of all ages.