Scheduling Coordinator

Senior Helpers; Boulder (CO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Pay On Demand

Bonus structure

Job summary

Senior Helpers in Boulder, CO is seeking a Scheduling Coordinator to organize the delivery and administration of personal care services provided to clients. The Scheduling Manager will foster a supportive environment, offer clear direction, and work with caregivers and families to ensure reliability and quality of care.

Key duties include selecting, scheduling, and coordinating caregivers, maintaining schedules three days prior to shifts, overseeing recruitment and onboarding, handling on-call

Qualifications

• High School Diploma or GED required; Associate’s degree preferred.
• 2 years of experience in healthcare, home health, caregiving, or related service industry.
• Minimum of one year in a staffing/scheduling/logistics position preferred.
• Excellent organization and communication skills.
• Ability to multi-task in a fast-paced environment with professionalism.

Responsibilities

• Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients; maintain gross profit margins.
• Maintain scheduling of caregivers and resolve conflicts, emergencies, and call-outs; ensure the schedule is complete three days before shifts.
• Oversee caregiver recruiting, interviewing, and onboarding; fill in open shifts.
• Communicate schedule updates to client families and keep records updated in company software.
• Handle on-call duties as directed and provide input on hiring needs to staff.

Skills

Organization

Communication

Teamwork

Problem-solving

Multitasking

Education

High School Diploma or GED

Associate’s degree preferred

Tools

Scheduling software

Job description

Are you looking for a career with purpose? A leading international senior home care company is seeking a dynamic Scheduling Coordinator in our Boulder location. The Scheduling Manager is responsible for organizing the delivery and administration of personal care services that are provided by Senior Helpers. A key role of this position will be to create an environment and culture that provides strong vision, direction, and support to teams that will impact the growth and ensure success for all. Our employees enjoy positive workplace culture and camaraderie, while recognizing that the work they do makes a difference for our clients and their families. At Senior Helpers, we believe our employees are our greatest asset.

General Duties and Responsibilities but not limited to:

• Manages workload based on goals, initiative, and prioritization.
• Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. Maintains appropriate gross profit margin for each case.
• Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. The company schedule must be complete three days before all scheduled shifts.
• Oversee caregiver recruiting, interviewing, and selection as needed.
• Oversee caregiver on-boarding and orientation.
• Fill in open shifts
• Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
• Track and record in company software for all scheduling changes.
• Accept on-call duty as directed by supervisor.
• Communicate and provide input to the internal staff on hiring needs on a regular basis.
• May assist in keeping caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
• Audits timecards on a regular basis to ensure hours match scheduled hours.
• Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
• Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
• Act as point of contact with client family regarding schedules.
• Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.
• Works in conjunction with supervisor in resolving complaints, incidents, and injuries.

Qualifications:

• High School Diploma or equivalent (GED) is required, Associate’s degree preferred
• Previous experience in customer service preferred
• 2 years of experience in healthcare, home health, caregiving, or related service industry.
• Minimum of one year in a staffing/scheduling/logistics position preferred
• Knowledge of general home care/healthcare staffing preferred
• Excellent organization and communication skills
• Quick-thinking and astute decision-making skills
• Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
• Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
• Excellent problem-solving and creative-solution abilities

Benefits:

• Health Insurance
• Paid Time Off
• Pay On Demand
• Bonus structure

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news.