Scheduling Coordinator

ESI Total Fuel Management; Ashburn (VA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Profit sharing

401(k) plan

Health insurance

Life/AD&D & Disability

FSA

Wellness program

EAP

Vacation

Paid holidays

Sick days

Employee discount

Job summary

ESI Total Fuel Management in Northern Virginia seeks a Scheduling Coordinator to plan and coordinate fuel deliveries and field services, ensuring on-time execution and adherence to SLAs.

The successful candidate will manage resource planning, maintain records, and collaborate with management, customers, and suppliers to deliver reliable fuel services while supporting growth in the data center sector.

Qualifications

• Experience in logistics and supply chain coordination.
• Experience with inventory management.
• Familiarity with regulatory compliance requirements.

Responsibilities

• Plan, schedule, and communicate fuel deliveries and field services.
• Coordinate with management, end-users, partners, and suppliers to ensure on-time deliveries and service execution.
• Maintain records and reports, ensure contract and SLA compliance.

Skills

Logistics & Supply Chain Coordination

Inventory Management

Software Proficiency

Regulatory Compliance

Job description

ESI Total Fuel Management is a highly regarded engineering, manufacturing, and services company that provides resiliency for the global data center sector. Our mission is to support and serve mission critical businesses with expertise and leadership by providing innovative solutions, ensuring generator uptime, and guaranteeing environmental compliance against fuel-related risks. As a leader in the field, we are committed to exemplary character, competency, and dedication, and we thrive on our ability to deliver exceptional results. With principles centered on Biblical values, we emphasize a servant attitude toward our team internally and our customers externally.

ABOUT THE INDUSTRY

The data center industry is thriving with a compound annual growth rate of 10.9% through 2030, and is being driven by the continued growth of data demand for social, mobile, analytics, and cloud services worldwide, including AI, gaming, driverless cars, and augmented reality. As pioneers in fuel management and resiliency for emergency generators in data centers and critical facilities, ESI is experiencing rapidly scaling growth.

POSITION SUMMARY

We are seeking a full-time, experienced Scheduling Coordinator to join our high-performance team and be a part of our journey to shape the future of the Northern Virginia area data center community by delivering resilient and sustainable solutions that make a difference.

This position is for a Scheduling Coordinator who is detail oriented. This individual will be responsible for efficiently planning and coordinating schedules, ensuring optimal resource utilization and timely service delivery. Strong communication skills, attention to detail and the ability to thrive in a fast-paced environment are essential. This individual must be committed to delivering high-quality and reliable fuel services to our customers. This role is crucial to ensuring the efficient scheduling and delivery of fuel to our clients.

KEY RESPONSIBILITIES

SCHEDULING: Plan, schedule, and communicate fuel deliveries and field services work. Coordinate actively with department management, end-users, industry partners, and suppliers. Ensure timely deliveries and service execution in compliance with Service Level Agreements (SLAs), contracts, and project scopes for both standard operations and emergency scenarios.

RECORD KEEPING, REPORTING AND CONTRACT FULFILLMENT : Provide monthly and quarterly fuel summary reports to customers. Coordinate with internal Administrator, Contracts and Procurement to ensure all annual contract requirements are planned and executed, reporting completion, and status monthly.

RESOURCE PLANNING: Scale Ad-Hoc Services: Emulate the established, routine Preventive Maintenance (PM) planning process and apply it directly to ad-hoc (unscheduled) services. Maintain Consumable Stocks: Coordinate continuously to ensure critical supplies like PRI-D, Pig Mats, and other consumables never run out. Manage Waste Disposal: Oversee the reliable pickup of oily rags and crushed filter barrels by Safety-Kleen. Institute Parts Verification: Coordinate a strict process with the supply chain manager and warehouse inventory employees to verify that all required parts are correct and physically in-house before a job begins

QUALIFICATIONS

• Logistics & Supply Chain Coordination
• Inventory Management
• Software Proficiency
• Regulatory Compliance

ATTRIBUTES DESIRED

• Positive and personable high-performance team member.
• Servant leader who demonstrates integrity, reliability, and stability.
• Focused and driven, seeking to grow and increase knowledge.
• Exemplary character and integrity.

WE OFFER

ESI Total Fuel Management offers several competitive benefits, including:

• Profit sharing, eligible after one year of employment. Flexibility to direct to company 401(k) or for personal discretion e.g., student loan repayment, housing costs, family expenses etc.
• 401(k) Retirement Plan: The retirement program allows you to set aside money for your retirement upon hire. You will also receive an employer contribution of 3%, regardless of your participation in the 401(k) plan, of your eligible compensation, defined as salary, overtime, bonus, commission and shift differential, upon hire and will become 100% vested in your employer contribution after meeting eligibility requirements of 1,000 hours per year with a 2-year cliff vesting schedule.
• Health Insurance: Eligible for group medical, dental, and vision insurance effective on the first day of employment.
• Employer Sponsored Life AD&D, Long-term, and Short-term Disability: The plan is available to eligible employees effective on the first day of employment.
• Flexible Spending Account for medical and dependent care expenses: The plan is available to eligible employees after 90 days of employment and allows employees to set aside a specific pretax dollar amount for dependent care expenses and specified medical care.
• Employee Wellness Program: Our wellness program provides employees with a comprehensive health assessment and customizable plan as well as tools and resources for ongoing education and optimization. The plan is available to eligible employees effectively on the first day of employment.
• Employee Assistance Program (EAP): The EAP program is a work/life benefit available to employees and their dependents at hire. The program provides confidential and free access to legal, financial, wellness and work/life resources. The program is available at hire.
• Vacation: Eligible for 2 weeks’ paid vacation annually. Eligible to use vacation days after 90 days of employment.
• Holiday: Eligible for paid holidays per ESI Holiday schedule plus your birthday off, if date occurs during a weekday
• Sick Policy: Eligible for paid sick days. This policy is subject to change if abuse occurs. Eligible after 90 days of employment.
• Employee Discount Program: Our discount program provides employees with discounted products and services ranging from sporting events, amusement parks, hotels and shopping. The program is available at hire.

At ESI Total Fuel Management, we're not just looking for a Service Technician. We're seeking a dedicated servant leader who can drive our Production team forward. If you're ready to take on these responsibilities and help us fuel mission-critical facilities with reliability and expertise, we want to hear from you.

ESI is an Equal Employment Opportunity Employer.