Scheduling Coordinator

Generator Supercenter of Austin; Annapolis (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Free Friday Breakfasts

Short and Long Term Disability

Medical, Dental and Vision

401K Matching

Paid time off

Training & development

Job summary

A leading energy solutions provider in Annapolis is seeking a detail-oriented Scheduling Coordinator. The role involves managing daily job schedules, coordinating materials and subcontractors, and tracking project progress. The ideal candidate has a high school diploma or GED, with prior experience in project administration or construction coordination. Strong communication and organizational skills are crucial. This full-time position offers a collaborative work environment and opportunities for advancement.

Qualifications

• High school diploma or GED required; associate degree or trade school certification a plus.
• Previous experience in scheduling, construction coordination, project administration, or electrical service coordination.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project).
• Excellent communication, organization, and multitasking skills.

Responsibilities

• Create and maintain daily and weekly sales and installation schedules.
• Coordinate installation and service team activities and material deliveries.
• Act as liaison between field crews, project managers, vendors, and clients.
• Monitor project progress and adjust schedules as needed to meet deadlines.

Skills

Scheduling

Project Administration

Communication

Organization

Microsoft Office Suite proficiency

Education

High school diploma or GED

Associate degree or trade school certification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Project

Job description

Benefits

• Free Friday Breakfasts
• A positive and collaborative work environment
• Short and Long Term Disability
• Medical, Dental and Vision
• 401K Matching (after 6 months of employment)
• * offered after 60 days of employment
• 401(k)
• 401(k) matching
• Paid time off
• Training & development

Scheduling Coordinator – Construction & Electrical Projects

Full‑Time | Monday–Friday | Fast‑Paced Work Environment

Location: Annapolis

Powering Peace of Mind

Generator Supercenter, Inc. is North America’s #1 Generac dealer, providing high‑quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail‑oriented Scheduling Coordinator to keep our projects on track and our clients connected.

Position Summary

The Scheduling Coordinator plays a vital role in supporting our service, sales & installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with our office staff, project managers, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination

• Create and maintain daily and weekly sales and installation schedules based on field and project management inputs
• Coordinate installation and service team activities and material deliveries to align with project timelines
• Assist in scheduling inspections, permitting appointments, and commissioning activities
• Monitor project progress and adjust schedules as needed to meet deadlines

Project Support & Documentation

• Set up new jobs and ensure proper documentation is uploaded and maintained
• Assist in preparing change orders, payment applications, and customer agreements
• Ensure site documentation, permits, and punch lists are up to date and completed
• Help manage close‑out procedures for completed projects, including permit resolution and punch list sign‑off

Communication & Team Collaboration

• Act as the liaison between field crews, project managers, vendors, and clients
• Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
• Maintain clear, professional communication with all internal and external stakeholders

Additional Duties

• Support vendor negotiations and assist with estimating during the bid process
• Provide administrative support to project and construction teams as needed

Qualifications

• High school diploma or GED required; associate degree or trade school certification a plus
• Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
• Familiarity with electrical systems preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
• Experience with work order systems and documentation control tools
• Excellent communication, organization, and multitasking skills
• Strong attention to detail and ability to meet deadlines in a fast‑paced environment
• Motivated self‑starter with strong interpersonal skills
• Experience coordinating with subcontractors, vendors, and inspectors

Preferred Skills

• Knowledge of residential or commercial generator installation processes
• Construction industry experience, particularly in electrical or energy services
• Familiarity with permitting and inspection coordination

Why Work at Generator Supercenter?

• Be part of a national leader in energy solutions and backup power systems
• Support meaningful projects that bring peace of mind to customers during power outages
• Work in a collaborative, growth‑oriented environment
• Opportunity for advancement in a growing and innovative company