Scheduling Assistant

Arhaus Recruiting; Boston Heights (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Arhaus is seeking a Scheduling Assistant to manage daily evaluation and loading of orders to achieve on-time delivery. You will slot orders, coordinate with purchasing and manufacturing, and communicate daily production plans. The role requires strong Excel skills, capacity planning understanding, and collaboration across teams.

Weekend and overtime availability is expected. This position reports to the Scheduling Manager and works in a standard office setting.

Qualifications

• Planning and scheduling experience in a manufacturing environment.
• Advanced Excel skills; filtering and sorting, pivot tables, Power Query.
• Understanding of capacity planning and production smoothing.
• Familiarity with planning and scheduling policies and procedures.
• Strong collaboration and interpersonal communication skills – speaking, presenting, writing and focused listening.
• Must possess own reliable transportation and be able to work weekends and overtime.

Responsibilities

• Slot incoming orders within capacity constraints for production plans.
• Determine material availability and adjust schedules for manufacturing efficiency.
• Develop and communicate daily production plans to purchasing and manufacturing teams.
• Update ship dates via EDI to Special Order & Stock Order Teams.
• Prepare production tickets and job jackets for manufacturing.
• Support implementation of new processes and improvements.
• Monitor schedule adherence to maximize on-time performance.
• Analyze root causes of scheduling issues and propose solutions.

Skills

Planning & scheduling

Excel advanced

Data analysis

Communication

Team collaboration

Problem solving

Education

High School diploma or equivalent

Tools

Excel

Power Query

Pivot tables

Job description

WEEKLY HOURS
Monday – Friday 6a – 3:30p
Overtime as needed

DEPARTMENT
Scheduling

REPORTS TO
Scheduling Manager

POSITION DETAILS

JOB PURPOSE
The Scheduling Assistant manages daily evaluation and loading of incoming orders to achieve optimal on-time delivery.

DUTIES AND RESPONSIBILITIES

• Responsible for slotting incoming orders within established capacity constraints for production plans as required.
• Determine material availability for daily schedules and adjust schedules accordingly to ensure manufacturing efficiencies
• Develop, maintain, and communicate daily production plans to purchasing department and manufacturing supervisors
• Communicate daily production plans and update ship dates via EDI to Arhaus’ Special Order & Stock Order Teams
• Prepare production tickets and job jackets for manufacturing
• Actively supports the implementation of new processes and process improvements.
• Provides inputs to or generates ad-hoc reports and participates in cross-functional teams and projects as required.
• Monitor and measure schedule adherence to maximize customer service and drive optimal on-time performance
• Recognize problems influencing or affected by the supply and production planning domains, analyze to determine root causes, and recommend solutions and elevate as needed
• Prioritize and performs assignments independently to satisfy required timelines, providing periodic updates and feedback to Arhaus and department managers
• Demonstrate diplomacy, judgment, and tact in dealing with internal and external customers and all levels of company employees
• Other duties as assigned by Scheduling Manager.

WORKING CONDITIONS
Heated and cooled typical office environment.

SUPERVISION RECEIVED
Minimum

SUPERVISION EXERCISED
None

DIRECT REPORTS
None

QUALIFICATIONS

• Planning and scheduling experience in a manufacturing environment
• Highly proficient in managing and analyzing data in Excel; complex pivot tables & reporting, power query, advanced charting, data analysis
• Understanding of capacity planning, production smoothing, identifying, and managing production constraints
• Familiarity with planning and scheduling policies and procedures
• Advanced Excel skills; filtering and sorting, pivot tables
• Knowledge of general business principles

PREFERRED EXPERIENCE REQUIREMENTS
Experience in furniture manufacturing,

MINIMUM EDUCATION REQUIREMENTS
High School diploma or equivalent.

PREFERRED EDUCATION REQUIREMENTS
High School Diploma or Equivalent

• Must have strong collaboration and interpersonal communication skills – speaking, presenting, writing and focused listening.
• Strong organizational, analytical, and problem-solving skills.
• Expert at comprehending complex scheduling demands, prioritizing effectively, resolving conflict, and managing multiple tasks simultaneously.
• Must have sound judgement and effective decision-making abilities.
• Must be able to determine root cause analysis and troubleshoot issues.
• Must be Quality minded.
• Must be able to perform and meet established goals in a fast-paced manufacturing environment.
• Strict attention to detail is a must.
• Must be a Team Player with a positive attitude.
• Must be able to work with minimum supervision.
• Must be able to lead by example.
• Must have your own reliable transportation.
• Must be able to sit, stand and walk for long periods at a time.
• Must be able to work Weekends and Overtime.
• Must be available after working hours as needed for phone calls, conferences, and emergency management.
• Must be reliable.
• Must be able to carry out duties assigned under the Emergency Preparedness Plan.
• Must be proficient with Microsoft Office applications and computer technology.
• Must have strong English language skills, including:
  1. Reading
  2. Comprehending
  3. Speaking
  4. Writing
  5. Communication
• Must be able to wear required safety PPE such as Safety Glasses and closed-toe/closed-heel shoes.
• Must be able to adhere to all Safety policies and procedures to prevent injuries to yourself and others.

Arhaus is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind, Arhaus is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Arhaus are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Arhaus will not tolerate discrimination or harassment based on any of these characteristics. Arhaus encourages applicants of all ages.

At Arhaus, we believe great hiring starts with authentic human connection. Throughout your candidate experience, you will be engaging with real recruiters, hiring managers, and interviewers who are focused on getting to know you, your experiences, skills, perspectives, and potential. We encourage candidates to use AI to support resume refinement, interview preparation, brainstorming, and communication. All application materials, assessments, and interview responses must accurately reflect your own experiences, qualifications, and capabilities. We ask that you participate in phone and virtual interviews without using AI to develop your responses. To protect the integrity of our hiring process and the confidentiality of information shared during interviews, candidates may not record, transcribe, or use AI-powered note-taking tools during interviews. We expect all candidates to participate in the hiring process with honesty and integrity. For take-home assignments or role-specific assessments where AI use is permitted, we request transparency on which specific tools were used and how the tools were used and expect an explanation of your approach, contributions, and decision-making.

Qualifications

Behaviors

Required

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.