Scheduling and Timekeeping Manager - MGH PCS

Mass General Brigham; Boston (MA); On-site; USD 97,510 - 141,804; Full time

Job summary

A leading healthcare organization in Boston seeks a Scheduling and Timekeeping Manager to oversee scheduling and payroll operations, ensuring compliance and efficiency in processes. The ideal candidate will have 3-5 years of experience in payroll or accounting, preferably in healthcare, with at least 2-3 years in a leadership role. Knowledge of HR policies, strong leadership skills, and expertise in timekeeping systems is critical for this onsite role. Competitive salary range from $97,510 to $141,804 annually.

Qualifications

• 3-5 years experience in payroll, accounting or finance, preferably in a healthcare setting.
• 2-3 years leadership or supervisory experience.

Responsibilities

• Oversee scheduling and payroll operations and ensure accurate pay.
• Lead and optimize the department's scheduling and timekeeping systems.
• Supervise and guide timekeeping team on payroll processing.
• Identify and implement process improvements for scheduling.

Skills

Leadership and team management

HR policies and payroll laws

Communication and interpersonal skills

Detail-oriented accuracy in payroll processing

Knowledge of time and attendance systems

Education

Associate's Degree in Finance or Human Resources Management

Job description

Scheduling and Timekeeping Manager - MGH PCS

5 days ago Be among the first 25 applicants

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

• Oversees weekly payroll data entry operations and payroll preparation for Patient Care Services (PCS) units
• Onboards, educates/trains, and supervises Timekeeping Specialists
• Serves as MGH site lead for scheduling and payroll system
• Audits scheduling and payroll practices across PCS to ensure adherence to policies
• Facilitates operations, scheduling and pay policies, and UKG mechanics
• Supports PCS leaders and schedulers/timekeepers by serving as an expert in pay and scheduling policies, and UKG mechanics. Responsible for optimizing utilization of UKG system.
• Educates department leaders and schedulers/timekeepers on best practices for scheduling and payroll. Recommends changes in practice to ensure consistency.
• Evaluates processes, technologies/applications for more efficient scheduling. Implements scheduling process improvements.
• Collaborates with MGB Human Resources (HR) team on nursing pay policies and practices.
• Collaborates with MGB Digital team and advises on interfaces between HR and payroll systems
• Collaborates with MGB sites on scheduling and payroll practices. Identifies opportunities for improvement.
• Onsite position, including regular visits to patient care units

Summary

Responsible for overseeing the administration and optimization of scheduling and timekeeping processes and systems, supporting department operations. This position involves managing the timekeeping team, overseeing payroll preparation for the department, ensuring compliance with policies, supporting system upgrades, and enhancing the efficiency of scheduling and timekeeping operations.

Essential Functions

• Oversee scheduling and payroll operations, ensuring accurate and timely pay for department employees.
• Lead the administration, maintenance, and optimization of the department's scheduling and timekeeping processes and systems.
• Ensure accurate application of scheduling and timekeeping policies.
• Supervise and mentor the department timekeeping team, providing guidance on payroll processing, policy interpretation, compliance, and continuous improvement.
• Work with unit leadership to identify potential scheduling improvement processes.
• Identify opportunities for process improvement and system enhancements to streamline scheduling and timekeeping operations.
• Prepare and submit analyses and reports to operational leaders and management.
• Collaborate with HR and Digital departments to ensure seamless integration between timekeeping systems and other organizational systems.
• Collaborate with Digital and other departmental timekeeping stakeholders to align system functionality with department policies and optimize user functionality.

Qualifications

Education

Associate's Degree Finance preferred or Associate's Degree Human Resources Management preferred or Bachelor's Degree Finance preferred

Can this role accept experience in lieu of a degree? Yes

Experience

Experience in payroll, accounting or finance, preferably in a healthcare or hospital setting 3-5 years required and Leadership or supervisory experience 2-3 years

Preferred

Knowledge, Skills and Abilities

• In-depth knowledge of HR policies, payroll laws, and compliance standards.
• Strong leadership and team management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with a high level of accuracy in payroll processing.
• Familiarity with time and attendance systems and their integration with payroll processes.

Additional Job Details

Remote Type: Onsite

Work Location: 55 Fruit Street

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $97,510.40 - $141,804.00/Annual

Grade: 8

Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

EEO Statement

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.