Scheduler-Lead

Spaulding Rehabilitation; Boston (MA); Hybrid; USD 32,000 - 47,000; Full time

Job summary

Spaulding Rehabilitation Hospital Corporation, part of Mass General Brigham, seeks a Staffing Coordinator to optimize resource utilization and timely staff allocation, scheduling shifts to meet operational needs. The role partners with team leads and managers to gather requirements, analyze workload, monitor availability and overtime, and ensure compliance with labor regulations.

Located at 300 First Avenue, Boston, this position offers a day shift, hybrid work, and opportunities within a

Qualifications

• Associate degree in business administration or related field required
• Bachelor\'s degree in related field preferred
• 2–3 years of staff scheduling experience required and 1–2 years HR experience preferred

Responsibilities

• Coordinate with team leads, managers, and stakeholders to gather staffing requirements and understand operational needs.
• Analyze workload, staffing availability, and skill requirements to create a balanced and efficient schedule that meets business objectives.
• Monitor and track staff availability, time-off requests, and overtime hours to ensure compliance with labor regulations and organizational policies.
• Coordinate with training departments to schedule and allocate resources for staff training and development programs.
• Maintain accurate records of staffing schedules, time-off requests, and other related information, ensuring data integrity and confidentiality.

Skills

Staffing principles

Scheduling methodologies

Labor law compliance

Analytical skills

Communication

Time management

Education

Associate\'s Degree in Business Administration

Associate\'s Degree in Related Field

Bachelor\'s Degree in Related Field preferred

Job description

Site: The Spaulding Rehabilitation Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries.

Summary

Job Summary

Responsible for ensuring optimal utilization of resources, timely allocation of staff, and efficient scheduling of shifts or assignments. Works closely with team leads, managers, and stakeholders to gather staffing requirements and establish schedules that meet operational needs.

Does this position require Patient Care?

Essential Functions

• Coordinate with team leads, managers, and stakeholders to gather staffing requirements and understand operational needs.
• Analyze workload, staffing availability, and skill requirements to create a balanced and efficient schedule that meets business objectives.
• Monitor and track staff availability, time‑off requests, and overtime hours to ensure compliance with labor regulations and organizational policies.
• Coordinate with training departments to schedule and allocate resources for staff training and development programs.
• Maintain accurate records of staffing schedules, time‑off requests, and other related information, ensuring data integrity and confidentiality.

Qualifications

Education

Associate's Degree Business Administration required or Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

Licenses and Credentials

Experience

Staff Scheduling Experience 2-3 years required and Human Resources Experience 1-2 years preferred

Knowledge, Skills And Abilities

• Strong knowledge of staffing principles, scheduling methodologies, and best practices.
• Knowledge of labor laws, regulations, and compliance requirements related to scheduling and staffing.
• Excellent analytical and problem‑solving skills, with the ability to analyze staffing needs, optimize resource allocation, and identify scheduling conflicts.
• Strong attention to detail and accuracy in creating and maintaining schedules.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with various stakeholders and communicate schedule changes clearly.
• Strong organizational and time management skills, with the ability to work under pressure and meet deadlines.

Physical Requirements

Additional Job Details (if applicable)

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

300 First Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$23.34 - $33.37/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1400 The Spaulding Rehabilitation Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.