Scheduler/Registration/Medical Assistant

WVU Medicine; Maryland; Hybrid; USD 24,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability coverage

Tuition program

Retirement plan

Paid time off

Wellness program

Job summary

SPGC Specialty Physicians of Garrett County, LLC is seeking an administrative professional to manage patient registration and financial obligations in a fast-paced outpatient setting in Oakland, MD. You will collect demographics, insurance info and co-pays, ensuring accurate entry into billing systems.

Responsibilities include assisting with CMA duties as needed, handling consent forms, verifying coverage, and supporting physician workflows.

Qualifications

• High school diploma or equivalent required.
• National CMA certification required.
• Basic Life Support (BLS) certification within 30 days of hire.

Responsibilities

• Obtain demographic, billing and insurance information and enter into systems.
• Assist with managed care: pre-certification and authorizations as needed.
• Prepare consent/notice forms and obtain signatures; document patient financial obligations.
• Collect deposits, co-pays, deductibles and payments; issue receipts and record in system.
• Prepare patient armband and balance daily cash receipts.
• Follow up on accounts flagged by the system (courtesy dismissal, notes).
• Schedule, reschedule, or cancel patient appointments per workflow.
• Check order completeness and validate against scheduled service.
• Greet and escort patients; gather initial information and vitals.
• Assist with immunizations, medicine refills, and ECGs.

Skills

Communication

Attention to detail

Multitasking

Medical terminology

Insurance knowledge

Computer skills

Education

High school diploma or equivalent

National CMA certification

BLS certification within 30 days

Tools

Basic computer systems

Job description

Performs a variety of administrative and clerical duties to manage patient registration and patient financial obligation. Assists with Medical Assistant duties as needed.**MINIMUM QUALIFICATIONS:****EDUCATION, CERTIFICATION, AND/OR LICENSURE:**1. High school diploma or equivalent.2. State criminal background check and Federal (if applicable), as required for regulated areas.3. National Certification as CMA.4. Obtain certification in Basic Life Support within 30 days of hire date.**CORE DUTIES AND RESPONSIBILITIES:** The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.1. Obtains demographic/billing/insurance information from patient/family/legal guardian and enters into the registration/billing systems for service and claim processing and scans insurance cards & photo identification. Provides to the patient, information concerning insurance, payment of bills and hospital procedures. 2. May complete managed care responsibilities in regard to obtaining pre-certification and authorizations. 3. Prepares WVU Medicine standard consent form, notice of privacy practice and/or other necessary paperwork related to registration and presents to patient/family/legal guardian for signatures. Obtains electronic signature for consent to treat and patient financial obligations. 4. Collects deposits/co-payments/deductibles/patient liability payments when applicable, provides patient receipt and documents payment in the registration/billing systems. 5. Prepares armband for patient identification. 6. Balances daily receipts and cash drawer for patient payments as needed. Follows up on accounts as indicated by system flags (courtesy dismissal/comments/red stickers). 7. May initiate various screenings and obtains all pertinent information for coverage and completes appropriate paperwork. 8. Performs medical necessity checks and completes Advanced Beneficiary Notice as needed. 9. Schedules, reschedules, or cancels patients in accordance with hospital workflows. 10. Checks for order completeness and validate order against scheduled service. 11. Greets and escorts patients to exam rooms; prepares for physician visit by obtaining initial information and vitals. 12. Assists with and/or performs immunizations, medicine refills, and ECG’s.**PHYSICAL REQUIREMENTS:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping. 2. Visual acuity must be within normal range. 3. Manual dexterity to operate keyboards, fax machines, telephones, and other business equipment. 4. Sittting and/or standing for extended periods of time. 5. Reading and comprehension ability.**WORKING ENVIRONMENT:** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. High volume, fast paced environment. 2. Exposure to communicable disease. 3. Frequent interactions with patients, medical staff, and support staff daily on a continual basis.. Work is performed in a standard outpatient clinical environment. Volume of patients very high.2. Required considerable attention to detail, the ability to be organized and to be able to perform multiple tasks simultaneously.3. Requires the ability to understand medical insurance requirements for payment and basic knowledge of covered services.4. Must be able to provide information on demand, at times taking request from several sources.5. Must be able to work with a variety of personality types and interact with individuals with various levels of education, capabilities, and communication skills.6. Very fast paced and demanding office setting.**SKILLS AND ABILITIES:**1. Ability to accurately utilize applicable computer software and equipment for access processing & demonstrates ability to follow down time procedures. 2. Demonstrate knowledge of procedure to report and/or document unsafe/hazardous conditions, incidents and defective equipment in compliance with hospital policy. 3. Requires considerable attention to detail, the ability to be organized and to be able to perform multiple tasks simultaneously. 4. Requires the ability to memorize a considerable amount of information, and to be able to reference information not retained from written sources or from appropriate personnel. 5. Requires the ability to understand medical insurance requirements for payment and basic knowledge of covered services. 6. Excellent written and verbal communication skills and the ability to understand written and verbal communication. 7. Basic knowledge of medical terminology.**Additional Job Description:****Scheduled Weekly Hours:**40**Shift:****Exempt/Non-Exempt:**United States of America (Non-Exempt)**Compensation Range:**$17.61 - $26.42Position is eligible for shift differentials based on shift worked and eligible for overtime pay hours over 40 hours per week**Company:**SPGC Specialty Physicians of Garrett County, LLC**Cost Center:**8240 SPGC Surgery**Address:**255 North Fourth StreetOaklandMaryland**Benefit eligible employees classified as at least 0.5 eligible for:** Medical, Dental, Vision, Disability Coverage, Tuition Program, Retirement, Paid Time Off, Wellness Program