Scheduler, Call Center

0400 Mass General Brigham Medical Group, Inc.; Massachusetts; Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Competitive benefits

Career advancement opportunities

Job summary

Mass General Brigham Medical Group, Inc. is seeking a full-time Scheduler to join our Call Center team in Massachusetts.

The role handles a high volume of inbound calls and coordinates appointments, registration, and referrals, ensuring timely access to care and a positive patient experience. The ideal candidate will work onsite during onboarding with potential for remote work after training, and may support the MetroWest MA region including Concord and Burlington, as well as Salem, NH.

Qualifications

• High School Diploma or Equivalent required.
• 0-1 year experience in customer service or call center environment.
• Experience in a medical office or health care setting, with Epic experience 0-1 year preferred.

Responsibilities

• Answers or makes calls to clients to learn about and address their needs, complaints, or other issues with products or services.
• Responds efficiently and accurately to callers, explaining possible solutions, and ensuring that clients feel supported and valued.
• Engages in active listening with callers, confirming or clarifying information and diffusing angry clients, as needed.
• Utilizes software, databases, scripts, and tools appropriately.
• Understands and strives to meet or exceed call center metrics while providing excellent consistent customer service.
• Adheres to all company policies and procedures as well as defined training.

Skills

Customer service

Call center

Scheduling

Education

High School Diploma or Equivalent

Tools

Epic

Job description

Site

Mass General Brigham Medical Group, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

At Mass General Brigham Medical Group, our Call Center team serves as a vital connection between patients and care teams across the organization. Representatives provide compassionate, patient-centered support by assisting with appointment scheduling, registration, referral coordination, message management, and general inquiries across a wide range of specialties and practices. Using Mass General Brigham’s integrated systems and resources, the team helps ensure patients receive timely access to high-quality care while delivering an exceptional experience with every interaction.

We are seeking a full-time, 40-hour Scheduler to join our Call Center team! This role will support our multidisciplinary team by handling a high volume of inbound calls, averaging approximately 70-90 calls per day, per agent. Responsibilities include scheduling appointments, answering questions, handling complaints, and troubleshooting problems. The goal is to ensure that our callers receive timely, efficient, and high-quality service! The ideal schedule for this role is Monday to Friday, from 8:30 AM to 5:00 PM. This Scheduler will support the MetroWest region of Massachusetts, including Concord and Burlington, as well as our Salem, NH (Tuscan) location. During the initial onboarding and training period, employees are expected to work onsite for all scheduled hours to ensure they are fully supported as they learn the role. Following successful completion of training and once fully acclimated to the position, there may be opportunities for remote work. Responsible for using knowledge of company products, services, and policies to assist callers with inquiries, complaints, or problems.

Does this position require Patient Care? No

• -Answers or makes calls to clients to learn about and address their needs, complaints, or other issues with products or services.
• -Responds efficiently and accurately to callers, explaining possible solutions, and ensuring that clients feel supported and valued.
• -Engages in active listening with callers, confirming or clarifying information and diffusing angry clients, as needed.
• -Utilizes software, databases, scripts, and tools appropriately.
• -Understands and strives to meet or exceed call center metrics while providing excellent consistent customer service.
• -Adheres to all company policies and procedures as well as defined training.

Qualifications

Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Experience Customer service work experience, specifically in a contact/call center environment 0-1 year required Experience in a medical office or health care setting, with Epic experience 0-1 year preferred

Additional Job Details (if applicable)

Remote Type Remote Work Location 123 Main Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $25.28/Hourly Grade 3

Benefits

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

0400 Mass General Brigham Medical Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.