Scheduler Associate

UK King's Daughters; Ashland (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

UK King's Daughters in Ashland, KY is seeking a Scheduler Associate to coordinate all surgical procedures across office and hospital settings. This full-time, on-site role focuses on maximizing scheduling efficiency, coordinating with surgeons, anesthesia, nursing, and ancillary staff, and ensuring proper documentation and authorization processes.

Responsibilities include confirming insurance, securing pre-authorization, verifying schedules for accuracy, and communicating detailed patient

Qualifications

• Responsible for scheduling all surgical procedures and collecting complete clinical and insurance coding information.
• Coordinates office and hospital-based medical procedures, tests, and imaging to maximize scheduling efficiency.
• Interfaces with vendor staff to ensure necessary equipment is available for all procedures.

Responsibilities

• Completes accurate documentation of informed consent for procedures and surgeries.
• Provides detailed instructions to patients regarding test preparations, arrival times, and directions; addresses patient questions.
• Confirms patient insurance provider and secures or communicates the need for prior authorization.
• Reviews and verifies surgery schedules, ensuring correct patient, procedure, time, site, implants, and equipment per Universal Protocol.
• Communicates with hospital surgery schedulers and verifies alignment with office procedure schedules.
• Retrieves and analyzes special reports to support scheduling accuracy and decision-making.
• Responds to information requests from departments, administration, case management, and resolves scheduling conflicts through the office manager.
• Coordinates with surgeons, anesthesiology, nursing, and ancillary departments to facilitate surgical scheduling for all age groups.
• Verifies Pre-Admission Testing orders for accuracy, including patient details, procedure, laterality, equipment, codes, and physician signatures.

Education

High school diploma or equivalent experience

Job description

## Scheduler AssociateApply: On-site only, not eligible for remote work: UKKD - Main Campus: Pain Management: Full time: Posted Today: R-000005079At UK King's Daughters, we’re not just a healthcare facility — we’re a family of dedicated professionals who share a passion for making a meaningful difference in the lives of our patients. We’re more than just a place to work; we’re a place to grow, thrive, and contribute to our community.**Job Description**:## Job SummaryResponsible for scheduling all surgical procedures and collecting complete clinical and insurance coding information. Coordinates office and hospital-based medical procedures, tests, and imaging to maximize scheduling efficiency. Interfaces with vendor staff to ensure necessary equipment is available for all procedures. Ensures optimal utilization of resources and supports seamless surgical operations. ## Essential Functions• Completes accurate documentation of informed consent for procedures and surgeries.• Provides detailed instructions to patients regarding test preparations, arrival times, and directions; addresses patient questions.• Confirms patient insurance provider and secures or communicates the need for prior authorization.• Reviews and verifies surgery schedules, ensuring correct patient, procedure, time, site, implants, and equipment per Universal Protocol.• Communicates with hospital surgery schedulers and verifies alignment with office procedure schedules.• Retrieves and analyzes special reports to support scheduling accuracy and decision-making.• Responds to information requests from departments, administration, case management, and resolves scheduling conflicts through the office manager.• Coordinates with surgeons, anesthesiology, nursing, and ancillary departments to facilitate surgical scheduling for all age groups.• Verifies Pre-Admission Testing orders for accuracy, including patient details, procedure, laterality, equipment, codes, and physician signatures.• Performs other duties as assigned. ## Education RequirementHigh school diploma or equivalent experience ## Experience Requirement0-2 years of experience in a healthcare, clinical setting, or a relevant area An equivalent combination of education and experience may be considered.All experience must be paid and in the same related field.Part-time and PRN experience will be prorated based on hours worked per week.Volunteer work and internships for academic credit are not counted. ## Certifications & LicensuresN/A ## Working ConditionsA. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)B. Lifting, pushing, and/or pulling objects over 50lbs: 1. NeverC. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. NeverG. Repetitive motion: 4. Regular (> 50% of the time)H. Working at heights above 4 feet: 1. NeverI. Working in confined spaces: 1. NeverJ. Risk of injuries from use of equipment on the job: 1. NeverK. Job-related travel: 2. Occasional (< 10% of the time)L. Loud noises: 1. NeverM. Temperature extremes: 1. NeverN. Hazardous chemicals and fumes including waste: 1. NeverO. Radiation: 1. NeverP. Burns: 1. NeverQ. Cuts/Punctures: 1. NeverR. Bloodborne/airborne pathogens: 1. NeverS. Recombinant DNA or viral vectors: 1. NeverT. Combative/violent people: 1. NeverU. Animal handling (including carcasses): 1. NeverV. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A ## Physical DemandsThis position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; and occasional lifting, pushing, and/or pulling of objects weighing up to 50 pounds. Occasional job-related travel may also be required. ## Additional Job DescriptionsN/A**Department**:Pain and Spine Care**Shift**:Day (United States of America)**Time Type**:Full time**Address**:2201 Lexington Avenue**City, State**:Ashland, Kentucky