Scheduler and Staffing Coordinator

Miami Jewish Health; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Miami Jewish Health is seeking a Scheduling & Staffing Coordinator to ensure adequate staffing across nursing units and coordinate with Nurse Managers & Supervisors. The role involves managing KRONOS schedules, tracking private duty aides, and coordinating with part-time and per diem nurse pools, as well as agency nurses as needed.

Responsibilities include preparing staffing plans, maintaining timekeeping records, and providing KRONOS reports to leadership to optimize staffing efficiency.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years experience utilizing scheduling software in a healthcare/patient care environment.
• Prior experience in a nursing home setting preferred.

Responsibilities

• Prepares schedules for assigned units to meet daily staffing requirements based on patient care needs and census.
• Develops, modifies, and distributes individual schedules to employees while maintaining a record in time keeping system.
• Maintains time and attendance records for each employee.
• Schedules resident internal and external appointments through the Ambulatory Health Center.
• Coordinates registering of private duty attendants in the facility.

Skills

KRONOS scheduling

Microsoft Office

Interpersonal skills

Education

High School Diploma or equivalent

Tools

KRONOS scheduling software

Job description

Brief Description

Miami Jewish Health is one of the largest providers of healthcare and living options for aging adults in the Southeast. Our main campus is located on 20+ acres just north of mid-town Miami, and is home to our support departments like Finance, Accounting, Human Resources, Marketing and more.

Job Title

Scheduling & Staffing Coordinator

Job Summary

Ensures adequate staffing on each nursing unit and coordinates with Nurse Managers & Supervisors, communicates schedules to staff. Oversees tracking of private duty aides including ensuring proper badging. Coordinates schedules for and communications with part time nurse pool and per diem nurse pool. Books and places agency nurses as needed. Provides day-to-day maintenance, monitoring, scheduling & reporting using KRONOS system. Provides management with KRONOS reports as needed & uses reports to optimize efficiency of nurse staff model.

Essential Job Functions

• Prepares schedules for assigned units to meet daily staffing requirements based on patient care needs and census.
• Develops individual schedules in the time keeping system and ensures receipt by the employee.
• Prepares daily staffing projections for upcoming week to ensure adequate daily staffing for all shifts.
• Develops, modifies, and distributes individual schedules to employees while maintaining a record in time keeping system.
• Communicates problems with employee schedules to appropriate supervisor.
• Maintains time and attendance records for each employee.
• Updates time keeping system with employee transfers on a daily basis.
• Schedules resident internal and external appointments through the Ambulatory Health Center.
• Coordinates registering of private duty attendants in the facility.
• Performs clerical and support functions for the department.
• Attends in in-services and meetings as needed.

Job Requirements

• High School Diploma or equivalent

Experience

• Minimum 2 years experience utilizing scheduling software in a healthcare/patient care environment
• Prior experience in a nursing home setting preferred

Licenses/Certifications

• N/A

Abilities Required

• Advanced knowledge of KRONOS scheduling software, including reporting
• Competent in use of Microsoft Office application software – Word & Excel.
• Excellent interpersonal, organizational and communication skills.
• Ability to maintain productivity with numerous interruptions.
• Demonstrates a caring attitude towards both internal and external customers.
• Knowledge of computerized Staffing practices.

Environment Work Conditions

• Normal working condition with adequate lighting and ventilation

Infectious Material Exposure

• No routine or potential exposure to blood/body fluids/tissues but may require performing unplanned activities which may involve exposure to blood/body fluids/tissues.

Organizational Expectations

• Ensures that resident’s/patient’s rights are adhered to
• Demonstrates professionalism and accountability
• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests
• Demonstrates excellent communication skills
• Ensures confidentiality and security of patients’ medical information
• Identifies and utilizes appropriate channels of communication
• Able to speak, read and write English
• Able to think and act calmly to meet unusual occurrences of the job
• Adheres to the organization’s Mission, Vision and Values
• Participates in departmental activities, meetings and in-services and follows established guidelines
• Maintains a safe working environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.