Scheduler

Aperion Care; Vincennes (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Aperion Care is seeking a Scheduler to ensure proper staffing for our long-term care facility in Vincennes, IN. The role involves coordinating CNAs, RNs, and LPNs, controlling overtime, and maintaining supply levels for the nursing department.

The incumbent will work with the Director of Nursing and HR to hire staff as needed, maintain attendance records, and coordinate resident transport. Strong communication and multitasking are essential.

Qualifications

• High-school diploma or equivalent is required.
• Scheduling experience is preferred.
• Strong oral and written communication skills are essential.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task, prioritize and work under pressure.

Responsibilities

• Maintain schedule for CNAs and nurses (RNs and LPNs).
• Reduce overtime in coordination with DON/ADON and HR Director.
• Assist in hiring new CNAs and nurses as needed.
• Maintain accurate time records and monitor attendance (call-offs, tardies, no-shows).
• Order and stock medical supplies for the nursing department.
• Ensure nurse stations are stocked with necessary supplies.
• Organize nurses stations on a weekly basis.
• Organize rented equipment and return when not in use.
• Assist with scheduling for resident transport and escort needs.
• Other duties as assigned.

Skills

Scheduling

Communication

Multi-tasking

MS Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

** LONG-TERM CARE EXPERIENCE A MUST AND MUST HAVE EITHER CNA or QMA LICENSURE**

SUMMARY: The Scheduler position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations. Additionally, the incumbent will communicate effectively with all staff, ensuring to track Nursing employees concerns. This person will also maintain and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and LPNs)
• Reduce overtime to the best of his/her ability in the nursing department in conjunction with the DON/Assistant Director of Nursing (ADON) and Human Resources Director
• Assist in hiring new C.N.A.s and Nurses on an as needed basis communicating with the DON/ADON and HR Director
• Maintain accurate time records for the nursing department; ensuring to monitor attendance (Call-Offs, Tardies, and No Call, No Shows)
• Responsible for timely ordering and stocking of medical supplies for the facility
• Ensure that all nurses stations are stocked with the necessary supplies
• Organize nurse’s stations on a weekly basis
• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use
• Assist with schedule and transport of residents and assist with scheduling for escort needs
• Other duties as assigned

QUALIFICATIONS:

• Must possess, as a minimum, a high-school diploma or its equivalent
• Previous scheduling experience desired
• Strong oral and written communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multi-task, prioritize and work under pressure
• Professional appearance and demeanor
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations