Scheduler

American Oncology Network, Inc.; United States; Remote; USD 23,000 - 33,000; Full time

Job summary

Hematology & Oncology Associates of Fredericksburg is seeking an organized office coordinator to support our PET/CT workflow. You will schedule appointments, coordinate referrals, and ensure smooth communication between clinics and the PET/CT unit.

This role requires strong computer and telephone skills, attention to detail, and the ability to work independently in a fast-paced, multi-site environment. High school diploma required; healthcare experience preferred.

Qualifications

• Experience in the healthcare field, preferably in a clinical setting.
• Familiarity with insurance requirements, medical terminology, ICD-9 and CPT coding.
• Excellent communication, attention to detail, and ability to work independently.

Responsibilities

• Schedule appointments per physician orders, referrals, and PET/CT radiology services.
• Serve as liaison between the PET/CT Unit and clinics to share pre/post scan data with patients.
• Maintain strong computer and telephone skills; handle inquiries with accuracy and professionalism.
• Travel: Less than 25%.

Skills

Communication

Customer service

Time management

Interpersonal effectiveness

Problem solving

Self-motivation

Organizational skills

Independent work

Education

High school diploma

Tools

MS Office

Job description

Location:

Hematology & Oncology Associates of Fredericksburg

Hiring Range:

$16.49 - $23.77

RESPONSIBILITIES

• Schedule all appointments according to physician orders, outside testing, referrals and for PET/CT radiology services.
• Act as liaison between the PET/CT Unit and our Clinics to ensure that all pertinent pre and post scanning data/information has been given to patients.
• Strong computer and telephone skills needed.

QUALIFICATIONS

Education

• High school education required.

Previous Experience

• Experience in the healthcare field, preferably in a clinical setting; procedure entry with experience in insurance requirements, medical terminology and ICD9 and CPT coding; excellent communication skills, attention to detail and the ability to work independently.

Core Capabilities

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration, and partnerships, as well as a positive employee, physician, and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required.
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required.

Travel : Less than 25%

Standard Core Workdays/Hours : Monday to Friday 8:00 AM – 5:00 PM. Occasional overtime may be required, and weekend shifts based on location hours and operational needs.

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