Scheduler

Grace Management, Inc.; Palm Bay, Northern (FL, KY); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

PTO and Holiday Pay

Daily pay

401K with employer match

Disability insurance (short/long-term)

Referral Bonuses

Tuition Reimbursement

Employee Assistance Program

Job summary

Grace Management, Inc. is seeking a Scheduler for Palm Bay Memory Care in Florida to organize and prepare work schedules for associates in the Wellness Department, coordinating with temporary staffing agencies and managing time off to meet staffing requirements.

This role supports payroll accuracy and requires 1–3 years in senior retirement community management, strong leadership, organizational and interpersonal skills, and the ability to read and write English. Grace Management, Inc.

Qualifications

• High School Diploma or GED equivalent.
• 1–3 years of relevant senior retirement community management experience preferred.
• Proven leadership and management skills.
• Satisfactory completion of state-required education/certificates/testing in relation to medication aides.
• Ability to read and write English.
• Must possess a high degree of interpersonal skills and capability of relating to a variety of people.
• Must possess strong organizational and time-management skills.
• Be in good physical health and free of communicable diseases; lifting 40 pounds.

Responsibilities

• Organize and prepare work schedules for associates in the Wellness Department to ensure appropriate staffing.
• Coordinate with internal associates and external staffing agencies.
• Schedule time off for associates and fill vacancies to meet staffing requirements.
• Report vacancies to wellness department head.
• Verify associate work hours and requested time.
• Report scheduling concerns to supervisor.
• Verify hours with Executive Director to ensure payroll accuracy.
• Assist in orientation of new associates.
• Explain shift requirements to new associates.
• Train new associates on time clock system.
• Provide new associates a tour of the community.
• Perform basic scheduling-related administrative tasks.
• Coordinate or assist with on-the-job training for new hires.

Skills

Leadership

Time management

Interpersonal skills

Communication

Scheduling

Organizational skills

Education

High School Diploma or GED

Job description

At Palm Bay Memory Care, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join Palm Bay Memory Care, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.

• PTO (Paid Time Off) and Holiday Pay: Take advantage of paid time off to maintain a healthy work-life balance.
• Daily pay: Get paid daily, providing you with financial flexibility and control over your earnings.
• 401K with employer match: Plan for your financial future with our 401k program.
• Short and long-term disability: Financial security while you recover from an injury that puts you out of work
• Referral Bonuses: Refer qualified candidates and earn rewards
• Tuition Reimbursement: Invest in your education with our support
• Employee Assistance Program: C onnecting our employees with resources for handling personal challenges

Summary of Duties of the Scheduler

Organize and prepare work schedules for associates in the Wellness Department to ensure the appropriate number of associates are available for each work shift. This involves working with internal associates, as well as external sources such as temporary staffing agencies. This also includes scheduling time off for associates and ensure vacant positions are filled to meet staffing requirements.

Essential Functions of the Scheduler

• Report positions that need to be filled or vacancies to wellness department head.
• Verify associate work hours and requested time.
• Report inconsistencies, job vacancies, and scheduling concerns to supervisor to address.
• Verify associate work hours with Executive Director/Associate Executive Director on a routine basis to ensure payroll is accurate.
• Assist in the orientation of new associates.
• Explain the requirements of work shifts and hours to new associates.
• Train new associates on time clock system used to report hours.
• Provide new associates a tour of the community, as requested.
• Basic administrative tasks as related to scheduling, staffing, and human resources.
• Coordinate and may assist with providing on-the-job training for new hires.

Knowledge, Skills, Abilities, and Experience

• High School Diploma or GED equivalent.
• One to three years of relevant senior retirement community management experience preferred.
• Proven leadership and management skills.
• Satisfactory completion of state-required education/certificates/testing in relation to medication aides.
• Ability to read and write English.
• Must possess a high degree of interpersonal skills and capability of relating to a variety of people and personalities; considerable initiative, judgement, and leadership skills are also required.
• Must possess strong organizational and time-management skills.
• Be in good physical health and free of communicable diseases; Lifting, bending, and ability to lift 40 pounds

There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally. The quality of our communities is determined by the quality of our employees.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.