Scheduler

Avardis-Health; Norfolk (VA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Earned wage access

Scheduling app

Online learning

Phone and auto discounts

Employee assistance fund

Community impact

Job summary

Avardis-Health in Ghent/Norfolk seeks a Staffing Coordinator to organize nursing schedules and ensure adequate coverage for residents. This role supports admissions, records hours, and helps sustain high-quality patient care in a fast-paced setting.

The position emphasizes accuracy, teamwork, and efficient use of scheduling tools and Office applications. It offers competitive pay and benefits, with opportunities to grow within the care team.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 1+ year healthcare staffing coordination experience preferred.
• Experience in long-term care or medical facility settings preferred.
• Strong organizational and problem-solving skills.
• Proficient with scheduling software and Microsoft Office.

Responsibilities

• Create and maintain daily, weekly, and monthly nursing schedules.
• Coordinate with DON to secure coverage for shifts and vacancies.
• Prepare daily staffing reports and track nursing hours.
• Verify attendance and correct time punches.
• Monitor census changes and adjust staffing accordingly.
• Prepare daily hours reports for leadership and compliance.
• Implement staffing strategies to improve patient care and staff satisfaction.

Skills

Staff scheduling

Organizational skills

Problem solving

Multitasking

Healthcare experience

Education

High school diploma

Associate's Degree

Tools

Scheduling software

Microsoft Office

Job description

Looking for qualified Staffing Coordinator to join our team!

Location: Ghent / Norfolk

Job Type: Full Time

Are you a detail-oriented and organized professional with a passion for supporting healthcare teams? Do you thrive in fast-paced environments where your scheduling expertise ensures that residents receive the best care possible? If so, we want you to join us as a Staffing Coordinator.

Major Responsibilities

• Manage Nursing Staff Schedules - Create and maintain daily, weekly, and monthly staffing schedules for nurses and CNAs.
• Ensure Adequate Coverage - Work closely with the Director of Nursing to secure coverage for vacant shifts, open positions, vacations, and leave requests.
• Daily Staffing Reports - Complete daily staffing sheets and track nursing hours to meet PPD (Per Patient Day) requirements while maintaining compliance logs.
• Monitor and Verify Employee Attendance - Review and correct time clock punches, verify hours worked, and identify staffing trends.
• Collaborate with Admissions Team - Stay updated on census changes, new admissions, and discharges to adjust staffing accordingly.
• Data & Compliance Reporting - Prepare and submit daily nursing hours reports to the Executive Director/LNHA.
• Enhance Operational Efficiency - Implement new staffing strategies and processes to improve patient care and employee satisfaction.

Minimum Qualifications

• High school diploma or equivalent required; Associate's Degree preferred.
• 1+ year of experience in healthcare staffing coordination preferred.
• Prior experience in a healthcare setting (long-term care or medical facility preferred).
• Strong organizational and problem-solving skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Proficiency in scheduling software and Microsoft Office Suite.
• A dedicated, compassionate mindset that prioritizes quality resident care.

Pay and Benefits

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• 401(k)
• Paid time off and holidays

Why Join Our Team

• Get paid in advance with us: We offer access to your earned but unpaid wages.
• Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours.
• Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request.
• Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.
• Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.
• Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
• Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.
• Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere.

About Us

We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.

We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.

We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.