Scheduler

Indiana University Health System; Indianapolis (IN); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Indiana University Health System is seeking a Surgery/Procedure Scheduler to coordinate and maintain physician schedules across surgical procedures and related services. The role focuses on optimizing utilization, supporting patient access, and improving prior authorization processes in a hybrid work setting at Fesler Hall.

The ideal candidate will handle high-volume scheduling, collaborate with hospitals and internal teams, and ensure accurate documentation and timely physician order

Qualifications

• High school diploma or equivalent required.
• Basic computer skills required.
• General knowledge of medical terminology and anatomy.

Responsibilities

• Schedule all surgical procedures, diagnostic tests, and related services accurately and efficiently.
• Responsible to manage PA denial transactions.
• Proactively backfill cancellations and reschedules to maintain full schedules.
• Coordinate with hospitals, surgical centers, and internal departments to secure scheduling availability.
• Partner closely with the PA team to ensure timely processing of procedures.
• Monitor insurance denials and identify trends; communicate documentation requirements to physicians to reduce future denials.
• Ensure timely receipt and verification of physician orders in compliance with regulatory guidelines.
• Maintain scheduling records, patient information, and related documentation.
• Support charge audit functions and perform general administrative duties as needed.

Skills

Basic computer skills

Medical terminology knowledge

Anatomy knowledge

Education

High school diploma or equivalent

Tools

Cerner scheduling

Job description

Position: Surgery/Procedure Scheduler
Schedule: Monday–Friday | 8:00 AM – 4:30 PM
Location: Fesler Hall (Hybrid)

Position Overview

This role is responsible for coordinating and maintaining physician procedure and surgery schedules to ensure optimal utilization with minimal gaps or unfilled slots. The Scheduler plays a critical role in supporting patient access, improving prior authorization (PA) processes, and reducing denials through proactive communication and documentation management.

Key Responsibilities

• Schedule all surgical procedures, diagnostic tests, and related services accurately and efficiently
• Responsible to manage PA denial transactions
• Proactively backfill cancellations and reschedules to maintain full schedules
• Coordinate with hospitals, surgical centers, and internal departments to secure scheduling availability
• Partner closely with the Prior Authorization (PA) team to ensure timely processing of procedures
• Monitor insurance denials and identify trends; communicate documentation requirements to physicians to reduce future denials
• Ensure timely receipt and verification of physician orders in compliance with regulatory guidelines
• Maintain accurate scheduling records, patient information, and related documentation
• Support charge audit functions and perform general administrative duties as needed

Success Metrics

• Reduction in gaps/unfilled procedural slots
• Improved efficiency and turnaround time in PA processes
• Decrease in insurance denials through proactive documentation support

Required Qualifications

• High school diploma or equivalent required
• Basic computer skills
• General knowledge of medical terminology and anatomy

Preferred Qualifications

• Medical office or healthcare scheduling experience
• Insurance verification experience
• Experience with Cerner scheduling
• Prior experience in a surgical or procedure-based environment

Ideal Candidate Profile

• Self-starter with strong attention to detail
• Comfortable with high-volume scheduling and working with a pain management population
• Not afraid of outreach/cold-calling to fill open slots
• Strong communication and coordination skills

Team Collaboration

• Works daily with the Prior Authorization team
• Coordinates scheduling with surgical centers, hospitals, and internal departments
• Communicates regularly with physicians and clinical staff

Training

• Standard organizational orientation followed by a structured 4-week training plan

Education/Certification (Preferred but Not Required)

• Medical Assistant (MA), LPN, or relevant clerical experience in scheduling and insurance