Scheduler

Amtivo Group; Denver (CO); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Paid time off

401(k) Pension

Dental insurance

Vision insurance

Paid Sick Leave

Job summary

Amtivo Group is seeking two Scheduler professionals for a hybrid role in Denver, CO. The position focuses on coordinating auditor availability, scheduling Surveillance and Recertification audits, and maintaining accurate data in Amtivo Connect and scheduling trackers.

You will work closely with clients, auditors, and internal teams to ensure timely scheduling and data integrity. The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple priorities while

Qualifications

• Strong organizational skills and the ability to manage multiple tasks, priorities, and deadlines.
• Excellent attention to detail and commitment to accurate data entry and recordkeeping.
• Ability to work independently, manage a daily workload, and take ownership of assigned responsibilities.
• Comfortable working with ERP systems, spreadsheets, and task-tracking tools.
• Strong problem-solving skills and the ability to adapt to changing schedules and priorities.

Responsibilities

• Audit Scheduling and Auditor Coordination: Identify auditor availability, schedule surveillance and recertification audits, and provide clients with available dates.
• ERP System and Data Management: Maintain audit scheduling information, auditor records, client records, and related data in the ERP system.
• Scheduling Trackers: Maintain trackers to monitor upcoming audits, tasks, and auditor availability; prioritize tasks and meet deadlines.

Skills

Organizational skills

Attention to detail

Independent work

ERP systems

Problem solving

Job description

Scheduler

• Job Role:Scheduler
• Department:ClientServices
• Reportsto:ClientServicesTeamLead
• Location:Denver,Colorado
• JobType:Permanent, Hybrid 3 days in the office, Tuesday to Thursday
• Salary:Upto$55,000+benefits(DOE)

Overview

We are looking for 2 Schedulers, one for new business and one for existing business.

The Scheduler is responsible for coordinating auditor availability and maintaining accurate client audit scheduling information across the business for ISO 9001, AS9100, AS9110, AS9120, ISO 14001, ISO 45001, ISO 13485 and ISO 27001.

Working closely with clients, auditors, account managers, and internal operational teams, the Scheduler identifies auditor availability, coordinates scheduling of Surveillance and Recertification audits, maintains information in Amtivo Connect, and uses a scheduling tracker to ensure audit scheduling requirements are managed efficiently and deadlines are met.

This is an administrative and coordination role with direct communication with clients and auditors. The Scheduler provides clients with available audit dates and relevant scheduling information based on their communications with potential auditors.

The ideal candidate is organized, detail-oriented, proactive, and comfortable managing multiple priorities, maintaining accurate systems, and following tasks through to completion.

Responsibilities

Audit Scheduling and Auditor Coordination

• Coordinate with auditors to identify their availability for upcoming Surveillance and Recertification audits.
• Identify suitable auditors based on their qualifications, technical competencies, industry experience, location, and applicable certification standards.
• Provide clients with available auditor dates and relevant scheduling information.
• Monitor changes to auditor availability and proactively identify alternative scheduling options when rescheduled audits are needed.
• Schedule audits at a minimum of 6 months in advance.

ERP System and Data Management

• Maintain and update audit scheduling information, auditor records, client records, and related administrative data within the ERP system.
• Complete required backend administration to support the progression of clients through the certification cycle.
• Ensure audit requirements, scheduling statuses, auditor assignments, and outstanding actions are accurately recorded.
• Identify recurring system or data issues and elevate them to the appropriate team.

Scheduling Trackers

• Maintain and regularly update scheduling trackers to monitor upcoming audits, outstanding tasks, auditor availability, and actions requiring follow-up.
• Use tracking tools to organize daily workloads, prioritize tasks, and ensure important deadlines are not missed.
• Proactively follow up with auditors and internal teams to obtain missing information and resolve outstanding actions.
• Identify scheduling gaps, overdue tasks, and potential resource constraints before they affect operational timelines.

SkillsandQualifications

Required

• Strong organizational skills and the ability to manage multiple tasks, priorities, and deadlines. Strong written communication skills and confidence communicating with auditors and internal teams.
• Excellent attention to detail and commitment to accurate data entry and recordkeeping.
• Ability to work independently, manage a daily workload, and take ownership of assigned responsibilities.
• Comfortable working with ERP systems, spreadsheets, and task-tracking tools.
• Strong problem-solving skills and the ability to adapt to changing schedules and priorities.

Preferred

• Experience in scheduling, resource coordination, operations administration, or data management.
• Experience working for a certification body, auditing organization, or within a regulated industry.
• Familiarity with ISO 9001, AS9100, AS9110, AS9120, ISO 14001, ISO 45001, ISO 13485, or ISO 27001 certification processes.
• Experience using ERP or CRM systems and maintaining operational trackers.

Benefits

• Paidtimeoff
• 401(k)Pension
• Dentalinsurance
• Visioninsurance
• PaidSickLeave

At Amtivo, we are dedicated to fostering a diverse, equitable, and inclusive environment where authenticity thrives. We believe that true collaboration stems from valuing every individual’s unique perspective and experience. Our commitment to agility empowers us to adapt and innovate, driving superior performance. Amtivo Group is an Equal Opportunities Employer. The organisation provides equal employment opportunities regardless of ethnic origin, gender, nationality, religion, physical ability, sexual orientation, marital status, parental status, or medical history.

Due to the high volume of applications we receive, we are not always able to provide individual feedback. We aim to contact applicants within 14 days if selected for interview. Applications will be reviewed on a rolling basis, and interviews will be conducted throughout the advertising period. We encourage early applications, as the vacancy may close once a suitable candidate has been appointed.