Scheduler

Niles Township High Schools District 219; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Niles Township High Schools District 219 is seeking a Scheduler to support building administration in developing and maintaining the master schedule and related student data. This role requires careful data handling and collaboration with counselors and staff to ensure accuracy and compliance.

The Scheduler will coordinate enrollment activities, generate course-recommendation reports, and continuously improve scheduling processes to support student access to courses and graduation requirements.

Qualifications

• Experience with scheduling and student information systems preferred.
• Demonstrated accuracy in records management and reporting.

Responsibilities

• Develops regular year and summer master schedules with administration.
• Uses scheduling software and SIS to build and adjust the master schedule.
• Monitors class sizes and course capacities; suggests adjustments.
• Performs enrollment activities for incoming freshmen and off-level students.
• Generates reports for course recommendations and upcoming cycles.
• Ensures compliance with district policies and state requirements.
• Collaborates with counselors to audit student records and graduation requirements.

Skills

Multi-tasking

Office software

Record keeping

Data analysis

Communication

Time management

Confidentiality

Scheduling software

Collaborative

Adaptability

Tools

SIS / scheduling software

Job description

REPORTS TO: Associate Principal for Curriculum

POSITION OBJECTIVE:

The job of Scheduler is done for the purpose/s of assisting with the development of the master schedule and continuously processing, updating, and correcting all materials related to the schools master schedule and grade reporting; registering incoming freshmen and off-level students and providing student information to authorized parties in compliance with established policies.

Minimum Qualifications

• Job related experience is preferred
• Targeted, job related education with study in job-related area
• Experience working successfully in a diverse, multicultural environment.

Required Skills

• Ability to perform multiple tasks and upgrade skills to meet changing job conditions.
• Skilled in operating standard office equipment and relevant software.
• Proficient in preparing and maintaining accurate records.
• Strong problem-solving and decision-making abilities.
• Competent in basic math, including fractions, percents, and ratios.
• Able to read manuals, write documents, and present information clearly.
• Knowledgeable in codes, regulations, and laws related to student enrollment, graduation, and transfer.
• Proficient in business telephone etiquette and professional communication.
• Familiar with board policies, district, state, and federal regulations/laws.
• Proficient in gathering, collating, and classifying data.
• Flexible in working with others in diverse circumstances and environments.
• Able to analyze data and use defined processes to solve problems.
• Skilled in using job-related equipment efficiently and effectively.
• Strong ability to adapt to changing priorities and work with minimal supervision.
• Excellent communication skills, able to engage with diverse groups and maintain confidentiality.
• Capable of working with detailed information and managing frequent interruptions.
• Strong time management skills to set priorities and meet deadlines.
• Able to read, write, and communicate clearly in English.

Performance Responsibilities

Scheduling & Academic Coordination

• Develops the schools regular year and summer school master schedule in collaboration with building administration and in alignment with course requests, district goals, graduation requirements, etc.
• Utilizes student information systems and scheduling software to build, maintain, and adjust the master schedule accurately and efficiently.
• Coordinates schedule revisions throughout the school year, including adjustments related to enrollment, staffing, and program modifications.
• Monitors class sizes and course capacities and makes recommendations to administration regarding sections and schedule changes.
• Determines the number of study halls required for the assignment of teachers and the maintenance of a homeroom database for the purpose of ensuring student course and class size.
• Ensures compliance with state requirements, district policies, and collective bargaining agreements as they relate to scheduling, staffing, and student programming.
• Continuously evaluates and improves scheduling processes by utilizing data, stakeholder feedback, and best practices to increase efficiency and student access to academic opportunities.
• Coordinates and collaborates with the Information Services team regarding course codes, course titles, and scheduling software.

Student Records & Enrollment

• Performs enrollment activities for incoming freshmen and off-level students for the purpose of complying with established requirements.
• Generates reports related to course recommendations for incoming students
• Maintains and processes a variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student information, databases, student requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Supports school counselors to audit and verify student records, ensuring all seniors are enrolled in the necessary courses to meet state and district graduation requirements.

Communication & Reporting

• Collaborates with school staff for the purpose of implementing and/or maintaining services and programs.
• Prepares a variety of documents and reports including but not limited to data summaries and reports following each scheduling cycle to evaluate outcomes and inform future master scheduling decisions.

Administrative Support

• Attends department meetings, in-service sessions, workshops, and seminars to gather and share necessary information
• Attend evening family nights including graduation and support evening program and agenda
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

TERMS OF EMPLOYMENT

260 day work calendar

WORKING CONDITIONS

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

SALARY RANGE

S5

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicants ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.