Scheduler

New York City Campaign Finance Board; All (MO); On-site; USD 53,000 - 62,000; Full time

Job summary

The New York City Campaign Finance Board is seeking a Principal Administrative Associate for the Early Intervention Program. This role involves scheduling meetings, managing calendars, and performing administrative tasks to support the program's mission of assisting children with developmental delays. The position offers a competitive salary and benefits, emphasizing job security and a commitment to equity.

Benefits

Premium-free health insurance plan

Public sector defined benefit pension plan

Tax-deferred savings program

Work From Home Policy

Robust Worksite Wellness Program

Qualifications

• Three years of full-time clerical/administrative experience.
• One year in an administrative capacity or supervising staff.
• Ability to prioritize tasks and manage deadlines.

Responsibilities

• Schedule Individualized Family Service Plan (IFSP) meetings.
• Manage daily calendaring and scheduling activities.
• Provide clerical support in the Regional Office.

Skills

Organizational skills

Customer service skills

Communication skills

Detail-oriented

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

High school diploma or equivalent

Tools

Excel

Microsoft Outlook

Job description

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New York City Campaign Finance Board provided pay range

This range is provided by New York City Campaign Finance Board. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$53,370.00/yr - $61,376.00/yr

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:

The Early Intervention Program (EIP) is a comprehensive interagency program that supports infants and children with developmental delays in their efforts to realize their full potential. It reduces the likelihood of delays among at-risk children, assists and empowers families to meet their child's and their own needs, and entitles children, regardless of race, ethnicity or income to services through the program. The EIP is legally mandated under Title II-A, 2552, of Article 25 of the NYS PHL to ensure that eligible children receive therapeutic services as soon as possible, and it has been recognized as an essential service during COVID-19 by NYS. The process of getting children to services includes processing referrals to the EIP, scheduling evaluations and Individualized Family Service Plan (IFSP) meetings, convening IFSP meetings, and authorizing services. Children continue to receive IFSP meetings every six (6) months for as long as they are in the Program.

The Bureau of Early Intervention oversees provision of therapeutic services to 30,000 children ages birth to 3 years each year. At the borough level, contracted service agencies are monitored by the Regional Office.

Position Summary:

Reporting to the Assistant Director, the Principal Administrative Associate will schedule Individualized Family Service Plan (IFSP) meetings, manage calendars and perform administrative tasks to support scheduling and meetings.

Job Duties and Responsibilities:

• Schedule IFSP meetings within the NY State mandated timeline, using Microsoft Outlook.
• Manage daily calendaring and scheduling activities for Early Intervention Official Designees.
• Perform administrative tasks for assigned cases in a web-based application and review submitted multidisciplinary evaluations for children to ensure completeness and accurate eligibility scores.
• Be responsive to all internal and external stakeholders by communicating effectively and utilizing excellent customer service skills via telephone, email, or in person.
• Provide clerical support in the Regional Office.

Why you should work for us:

• Benefits: City employees are entitled to unmatched benefits such as:
• A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• A public sector defined benefit pension plan with steady monthly payments in retirement.
• A tax-deferred savings program.
• A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and contribute to making NYC a healthy place to live and work.

Established in 1805, the NYC Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As a primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive employer committed to providing access and reasonable accommodations to all individuals. To request accommodations, contact Sye-Eun Ahn at [e-mail] or 347-396-6549.

Minimum Qualifications:

• A baccalaureate degree from an accredited college and three years of full-time clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits and four years of similar experience, including one year of supervisory experience.
• A high school diploma or equivalent and five years of similar experience, including supervisory experience.
• Equivalent education and experience, with the requisite supervisory experience, may be considered. Education above high school may substitute experience at a rate of 30 semester credits for 6 months of experience, up to 3.5 years.

Preferred Skills:

• Proficiency with Excel and Microsoft Outlook.
• Strong computer, organizational, and customer service skills.
• Ability to prioritize tasks, manage deadlines, and work in a team environment.
• Highly detail-oriented with excellent verbal and written communication skills.

Additional Information:

This position is open to qualified persons with a disability through the 55-a Program. Indicate your interest at the top of your resume and cover letter.

You may be eligible for federal loan forgiveness programs. Visit https://studentaid.gov/pslf/ for more info.

NYC residency is generally required within 90 days of appointment, with some exceptions based on employment history.

The City of New York is an inclusive employer committed to diversity and equal opportunity.