Schedule Coordinator

Guardian Roofing, Gutters & Insulation; Auburn (WA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Monthly bonus

401K

Company laptop

Pet-friendly office

Referral bonus

Career growth

Job summary

Guardian Roofing, Gutters & Insulation in Auburn, WA is seeking a Schedule Coordinator to join our CSR team. The role handles high-volume calls, schedules for the sales team, and coordinates with the estimation department. Excellent communication and multitasking are essential for success.

The on-site position offers a Monday–Friday shift (8:00 AM–4:30 PM) with a base pay of $26–$30 per hour and a potential monthly bonus, along with benefits and growth opportunities within a fast-growing company.

Qualifications

• 3+ years of phone-based customer service experience.
• 1+ year scheduling in roofing/plumbing/HVAC or similar industry.
• Experience handling high-volume inbound/outbound calls.
• Experience with a CRM program.
• Bilingual in English and Spanish preferred.

Responsibilities

• Schedule and convert high volume calls to sales opportunities.
• Respond to web-based leads and convert to appointments.
• Manage a complex calendar and multiple appointment types.
• Maintain daily/weekly/monthly department goal activity.
• Coordinate with estimation department for openings and reschedules.
• Use Guardian sales training to maximize appointment close rates.
• Communicate with customers and internal teams about status and processes.
• Work with Service Titan to coordinate account activities.

Skills

Phone-based customer service

Scheduling

CRM experience

Bilingual English/Spanish

Excellent communication

Multitasking

Education

CRM software knowledge

Tools

CRM software

Microsoft Office

Job description

Description

Guardian is rapidly expanding and needs a highly motivated self-starter to join our CSR team. The Schedule Coordinator serves as the first impression of the company, where over 30% of our clients are repeat and referrals and have more than 2,000 positive reviews on Google. The Schedule Coordinator will be responsible for strategically scheduling opportunities for our Sales team, which requires attention to detail and the ability to communicate with a diverse clientele effectively. The ideal candidate will be passionate about customer service, an exceptional multitasker, have excellent verbal and communication skills, exercise good decision making and will thrive in a team environment.

KEY RESPONSIBILITIES

• Schedule and convert a high volume of incoming calls to sales opportunities.


• Respond timely to a high volume of web-based leads from assigned platforms (e.g., Yelp, Angie’s List, etc.) to convert into sales appointments.


• Scheduling and maintaining a complex calendar, setting up multiple types of appointments, and managing a dynamic schedule in accordance with sales requirements.


• Maintain a high level of inbound and outbound calls to achieve daily, weekly and monthly department goals


• Effective management of daily schedules for estimation department for same-day openings, reschedules and cancelations


• Utilize strategic thinking in conjunction with Guardian-provided sales training to achieve highest close rate when scheduling appointments .


• Maintain effective, professional and timely communications with customers and internal departments regarding processes and procedures, short-term and long-term schedules, project issues and installation status.


• Work within industry specific software, Service Titan to coordinate account activities internally.


• Investigate, respond to, and resolve customer and internal questions or concerns with a sense of urgency.

Requirements

• 3+ years of experience with phone-based Customer Service.


• 1+ years of Scheduling experience in roofing, plumbing, HVAC, or a similar industry.


• Previous experience with inside sales or lead scheduling is highly preferred.


• Experience handling up to 120 inbound/outbound phone calls.


• Experience utilizing a CRM program.


• Experience working with homeowners is highly desired.


• Must be highly organized and possess the ability to multitask.


• Experience with problem resolution.


• Competent, outgoing, and possesses the ability to talk to clients with confidence and ease.


• Flexible and have the ability to adapt in an often rapidly changing work environment.


• A good understanding of construction principles, methods, and techniques.


• Team player with excellent communication skills, a strong work ethic, and enthusiasm for a collaborative team environment.


• Proficient in Microsoft Office Applications.


• Dependable and able to show up to work on time.


• Self-motivated, honest, and friendly. Someone who truly cares about people and making clients happy.


• Bilingual in English and Spanish strongly preferred


• Must be able to pass a preemployment drug screen, and background check.

LOCATION AND SHIFT

• This is an on-site position reporting to Guardian's office in Auburn, WA.


• Shift Monday - Friday 8am - 4:30pm

WHAT WE OFFER YOU:

• Highly competitive base pay of $26.00 - $30.00/hr depending on experience PLUS monthly bonus opportunity up to $1,000.


• Medical, Dental, Vision and Supplemental Insurance Plans.


• 100% paid accident insurance for all Guardian employees.


• Career growth and advancement opportunities.


• FSA and 401K


• Company cell phone and laptop.


• The extras:


• $1,500 Employee referral bonus.


• Pet-friendly office environment.


• Employee appreciation events.


• Company swag.


• Excellent company culture, we celebrate the big and small wins as a team!

WHO WE ARE:

Founded in 2005, Guardian Operations ("Guardian") provides repair/replacement roofing services and gutter services to residential and light commercial customers throughout the Puget Sound. Guardian is one of the best small businesses on the West Coast and the Guardian brand is synonymous with exceptional service and integrity in all areas.

Guardian employs over 140 people and 100% of Guardian's work is focused on repair and replacement (i.e. no new construction). The company has increased gross revenue by roughly 60% over the past five (5) years as a direct result of (a) an outstanding local reputation and (b) fielding an exceptionally strong, long-tenured team. Building on this momentum, Guardian is continuing its strategic growth with the opening of a new branches, and has set a clear vision to double the size of the company over the next five years.

Guardian is an Equal Opportunity Employer committed to an inclusive and equitable workplace for all.