Scanning Support Assistant

Heritage Family Credit Union; Rutland (VT); On-site; USD 14,000 - 19,000; Full time

Job summary

Heritage Family Credit Union in Rutland, VT is seeking a Temporary Records/Administrative Clerk for 28 hours per week. The role supports member service by handling documents, scanning, filing, and phone/email inquiries in a friendly, professional manner.

Responsibilities include scanning and filing loan documents, updating electronic records, attending required trainings, and assisting with general office duties while maintaining a clean workspace.

Qualifications

• Handle all information/documents in a confidential and secure manner.
• Be aware of surroundings when working with member files.
• Conscientious, comfortable with detail, and able to multitask to coordinate and prioritize the workday.
• Work well under pressure and in a team environment.

Responsibilities

• Scan, edit and file electronically loan documents after verification.
• Update scan lists, purge files and file back.
• Scan, edit and file other important documents from various departments.
• Attend required trainings and group meetings.
• Maintain a clean, organized workspace and assist with kitchen cleaning duties.
• Respond to email and phone inquiries, file, fax and mail information.

Skills

Detail oriented

Multitasking

Team player

Confidential handling

Education

High school diploma

Tools

Scanner operation

Electronic storage systems

Job description

Location: Rutland, VT

Employment Type: Temporary

Salary: $12.00 - $12.00

Summary

This is a service position that provides World Class Member experiences to both credit union members and co-workers at all branches. Services members promptly and professionally representing the credit union in a friendly, courteous, and professional manner.

28 hours per week.

Essential Functions And Basic Responsibilities

• Scan, edit and file electronically loan documents utilizing the scanning system after all information has been verified and corrected.
• Update scan list, purge file and then file back.
• Scan, edit and file electronically all other important documents received such as titles, collection and miscellaneous paperwork from other departments.
• Attend training sessions (CUPATS) and complete required training in a timely manner.
• Attend and participate in other group or company meetings as required.
• Maintain a clean and well organized work area as well as assist with the kitchen cleaning duties and contribute to the overall cleanliness of the HFCU properties.
• Perform miscellaneous requests and other duties as assigned. Respond to email and phone inquiries., file, fax and mail information.

Requirements

Job Competencies/Requirements

• Handle all information/documents in a confidential and secure manner. Be aware of surroundings when working with member files.
• Conscientious, comfortable with detail, and the ability to be multi-tasked to coordinate and prioritize the workday efficiently. Comfortable working under pressure, self-motivated and able to work in a team environment.
• Ability to work cooperatively with others to identify, recommend and implement opportunities for increased efficiency.

Education/Knowledge And Experience

A high school diploma or equivalent. Excellent attention to detail skills and excellent computer knowledge is required. Experience with scanning/electronic storage functions and equipment preferred.

Working Conditions/Environment

This position requires sitting for long periods of time and working primarily at a workstation or desk in an open office environment. Daily tasks include extensive use of a scanner and computer performing standard keyboard functions, requiring repeated motion, as well as use of the phone. Stretching breaks are recommended to avoid injury. Some light lifting and carrying of large paper files. Equipment is available and recommended for use of transporting large quantities of files to and from various locations.