Scan4Safety Administrative Co-Ordinator

Leeds Teaching Hospitals NHS Trust; Headquarters (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

Leeds Teaching Hospital NHS Trust is seeking a motivated Scan for Safety Admin Support Co-ordinator to support the NHS Scan for Safety programme. You will provide administrative support to ensure accurate data capture, management, and maintenance of data relating to products, assets, and inventory used in patient care.This 24‑month fixed‑term role offers a Level 3 Management & Business apprenticeship, with scope to convert to a permanent contract and Agenda for Change progression on completion.

Qualifications

• Administrative and clerical experience.
• Proficient in Word, Excel, and report systems.
• Excellent written and spoken English.
• Organised with ability to prioritise in a busy environment.
• Able to work independently and as part of a team.

Responsibilities

• Support data capture, management and maintenance of data on products, assets and inventory.
• Provide data entry, record maintenance and reporting support.
• Assist with general administrative duties to support NHS Scan for Safety processes.
• Collaborate with clinical and non-clinical colleagues to ensure NHS standards compliance.

Skills

Administrative experience

Microsoft Office proficiency

Excellent communication

Attention to detail

Data entry

Team player

Confidentiality

Education

Level 3 Management & Business apprenticeship

Tools

Microsoft Word

Excel

Databases

Report generation systems

Job description

Job Summary

We are looking for a motivated and enthusiastic Scan for Safety Admin Support Co-ordinator to join our team and support the delivery of the NHS Scan for Safety programme. This is an exciting opportunity for an individual who is organised, has excellent attention to detail, and is keen to develop a career within NHS administration and digital healthcare. Working as part of a collaborative team, you will provide administrative support to ensure the effective capture, management, and maintenance of data relating to products, assets, and inventory used in patient care. In this role, you will assist with data entry, record maintenance, reporting, and general administrative duties that support the implementation and day‑to‑day operation of Scan for Safety processes across the organisation. You will work closely with clinical and non‑clinical colleagues, helping to ensure that information is accurate, timely, and compliant with NHS standards. Strong communication skills, confidence using IT systems, and a willingness to learn are essential. This position is initially offered as a 24 month Fixed‑Term, upon successful completion of a Level 3 Management & Business apprenticeship (within this period), there would be scope to convert this to a permanent contract, including Agenda for Change progression steps. Through a combination of practical workplace experience and structured learning, you will develop valuable skills in healthcare administration, digital systems, data quality, and service improvement. This role is ideal for someone looking to gain a recognised qualification whilst contributing to improvements in patient safety, operational efficiency, and the digital transformation of NHS services. The successful candidate will be supported by experienced colleagues and will have access to ongoing training and development opportunities, making this an excellent stepping stone for those wishing to build a long‑term career within the NHS.

Why you should join our Team

About Our Team

The Scan for Safety team supports the Trust's patient safety and digital transformation objectives by improving the way products, equipment, and assets are tracked and managed. We work closely with a wide range of clinical and non‑clinical teams, making a real difference to service delivery and patient care.

What Makes Our Team Special?

We are a friendly, supportive, and forward‑thinking team that values collaboration, learning, and continuous improvement. Whether you are just starting your career or looking to develop your skills in a healthcare setting, you will be welcomed into an environment where your contributions are recognised and your development is encouraged. We pride ourselves on maintaining a positive team culture where everyone is supported to succeed and where new ideas and innovation are actively encouraged.

Why Join Us?

This is an excellent opportunity to start your NHS career while gaining a recognised apprenticeship qualification. You'll receive comprehensive training, ongoing support, and access to development opportunities that can open doors to future careers in administration, digital services, project support, and data management. If you're enthusiastic, eager to learn, and want to be part of a team making a positive impact, we'd love to hear from you

What You Will Bring To The Role

• Strong administrative and clerical experience, including knowledge of administrative and financial procedures.
• Proficient in Microsoft Office and databases, particularly Word, Excel, and report generation systems.
• Excellent written and verbal communication skills, with a strong command of spoken and written English.
• Organised and able to prioritise workloads effectively in a busy, complex environment.
• Able to work independently using own initiative while managing competing demands.
• Effective team player, contributing positively within a small team setting.
• Strong interpersonal skills, with the ability to build positive relationships with a wide range of people.
• Committed to equality, diversity, inclusion, and patient involvement.
• Professional, reliable, and trustworthy, demonstrating confidentiality, honesty, and integrity.
• Flexible, numerate, and willing to learn, with a commitment to delivering high‑quality services.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible

Open and Honest

One Team

Kind

Our Trust priorities

• People
• Improvement and Innovation
• Partnerships
• Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.