San Juan Island CD Assistant Finance & Administrative Manager

All original content is; Washington; On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation, sick leave, and holidays

Retirement plan contribution

Job summary

A regional conservation organization in Friday Harbor, WA, is seeking a Full-Time Assistant Finance & Administrative Manager to ensure strong financial stewardship and administrative efficiency. The role involves managing financial systems, compliance with grant requirements, and overseeing office administration. Candidates should have experience in accounting, grant management, and HR support. The salary ranges from $80,000 to $100,000 annually, with benefits including health insurance and retirement contributions.

Qualifications

• Experience with nonprofit/governmental financial practices.
• Familiarity with grant management and reporting.
• Strong organizational and communication skills.

Responsibilities

• Maintain accounting systems and prepare financial statements.
• Manage accounts payable and receivable.
• Support grant budget preparation and compliance.
• Assist with onboarding and HR recordkeeping.

Skills

Accounting systems management

Financial reporting

Grant compliance

Administrative operations

Human resources support

Job description

San Juan Island CD Assistant Finance & Administrative Manager

Position Description

The Assistant Finance & Administrative Manager is a key member of the San Juan Islands Conservation District (SJICD) team, responsible for ensuring strong financial stewardship, organizational efficiency, and high-quality administrative operations. This role supports financial systems and transactions, supports compliance with grant and state requirements, oversees office administration, and contributes to smooth internal workflows that enable the District to achieve its conservation mission across San Juan County.

DUTIES AND RESPONSIBILITIES

• Maintain accurate accounting systems using accepted nonprofit/governmental financial practices.
• Prepare monthly financial statements, cash flow projections, and budget-to-actual reports for leadership and the Board.
• Support the Finance Manager, Executive Director and program leads in providing timely and relevant financial information.
• Manage accounts payable, accounts receivable, deposits, credit card reconciliations, payroll coordination, and expense reimbursements.
• Ensure compliance with State Auditors Office and Washington State Conservation Commission (WSCC) financial requirements and grant-specific reporting.
• Track restricted/unrestricted funds and support grant managers with budget monitoring.
• Coordinate annual financial review or audit with external accounting partners.

Grants & Contracts Administration (20%)

• Maintain organized documentation for all grants, contracts, and interagency agreements.
• Support preparation of grant budgets, match documentation, and financial reporting.
• Assist program staff in monitoring grant spending to ensure allowable, allocable, and compliant use of funds.
• Maintain the District’s vendor and contract database.

Administrative & Office Management (20%)

• Support day-to-day administrative operations, including office supplies, technology coordination, and facility needs.
• Manage recordkeeping in accordance with District procedures and state retention requirements.
• Serve as the primary point of contact for administrative inquiries and internal support.

Human Resources Support (10%)

• Assist with onboarding, personnel file management, and HR recordkeeping.
• Support recruitment logistics, job postings, and candidate communication.
• Coordinate staff training, compliance documentation, and benefits-related administrative tasks (in partnership with third‑party providers).

Compensation

POSITION: Assistant Finance & Administrative Manager, Full Time Employee

COMPENSATION: $80,000 – $100,000/yr DOQ

LOCATION: Friday Harbor, WA

DATE: Applications Due Friday January 9, 2026

• Health, dental, and vision insurance.
• Paid vacation, sick leave, and holidays.
• Retirement plan contribution (if applicable).

Application Information

Submit a cover letter and resume to Paul Andersson, Executive Director, at [e-mail] with the subject line: Finance & Administrative Manager Application – [Your Name]. Priority deadline for submission is Friday January 9, 2026, but the position is open until filled.

Research has shown that many applicants choose not to apply for roles because they feel unqualified. If you believe you meet many of the listed qualifications and are eager to learn, grow, and develop additional skills as part of a strong team, we encourage you to apply.

A full copy of the job description can be found here .