Asotin CD Financial Specialist Position

All original content is; Clarkston, Northern (WA, KY); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Sick leave

Vacation leave

Paid holidays

Insurance (medical/vision/dental)

Retirement plan

AFLAC

Job summary

The Asotin County Conservation District is seeking a Financial Specialist to maintain and coordinate the district's financial functions in accordance with WA state law. This is a full-time, in-person role based in Clarkston, WA, with occasional evenings, weekends, and potential overnight travel.

You will handle payroll with BIAS, maintain efficient financial records, manage accounts payable/receivable, assist audits, track grants and expenditures, monitor the district budget, and perform related

Qualifications

• Strong background in bookkeeping and accounting principles.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Detail oriented with accuracy in financial records and reporting.

Responsibilities

• Process payroll using BIAS and related tax reports.
• Maintain financial records and ensure compliance with district law.
• Manage accounts payable/receivable and vendor invoices.
• Assist in audits with District Manager and prepare reports.
• Track expenditures for grants and district bank accounts.
• Prepare vouchers for grant reimbursements and monitor budgets.
• Maintain grant records and supporting documentation.
• Perform administrative duties, greet visitors, answer phones, and manage mail.
• Attend meetings and support board and district staff as needed.

Skills

Bookkeeping

Accounting principles

MS Word

MS Excel

Outlook

Microsoft Teams

Tools

BARS Integrated Accounting System (BIAS)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

The position of Financial Specialist is responsible for maintaining and coordinating the Financial, functions of the District in accordance with WA State Conservation District Law, the policies of the Conservation District Board of Supervisors and under the direct supervision of the District’s Board of Supervisors. Funding for this position is subject to availability and successful attainment of grant money.

Duties and Responsibilities:

• Payroll - Processes payroll using BARS Integrated Accounting System (BIAS). Completes and submits necessary Labor and Industries Report, Employment Security Department Quarterly Tax Report, 941 Employer’s Quarterly Federal Tax Return and submits monthly Tax Deposits. Ensures proper payment and recording of employee FLEX program.
• Financial Records - Maintains all financial records in an efficient, accessible, auditable, accountable format consistent with generally accepted accounting/bookkeeping principals, grant funding source requirements and standards of Washington Conservation District Law.
• Accounts Payable and Receivable - Prepares/processes all invoices and billings. Prepares deposits and reconciles all bank accounts. Prepares accurate, legible and easy to understand monthly and annual financial reports.
• Works closely with District Manager in preparing for and conducting required audits.
• Accurately tracks expenditures and balances of individual grants, contracts and bank accounts.
• Prepares and submits vouchers in a timely manner for reimbursement on all current District grants.
• Works closely with District Manager to prepare, maintain and monitor the District budget and complete/submit required reports to funding sources and other agencies.
• Maintains all grant records in a neat and orderly fashion.
• Provides secondary administrative/receptionist duties including greeting public, answering phones, processing mail and assisting staff.
• Maintains accurate records regarding time-keeping and authorized expenses.
• Attends meetings within and outside of the district, as directed by the District Manager and the District’s Board of Supervisors. This may include evenings, weekends and possible overnight stays.
• Assist the District’s Board of Supervisors in carrying out program responsibilities. Seek and maintain adequate funding to carry out the programs established by the District’s Board of Supervisors.
• Performs other duties as assigned by District Manager and the District’s Board of Supervisors.

This is a full-time, non-exempt position. Regular work schedule is Monday - Friday, 8 am to 4:30 pm with a 30-minute unpaid lunch. Additional evening and weekend work is required occasionally and may require overnight travel. This is an in-person position stationed in Clarkston, WA. No remote work option.

Compensation

This position’s compensation will start at $20.00 to $25.00 per hour DOQ/DOE. (Wage Range 3, attachment) The starting benefits for this position include 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 11 paid holidays per year plus 1 floating holiday, medical/vision/dental insurance (100% paid for employee and 90% paid for dependents up to $2,500/month), and optional DCP retirement (employer match available after introductory period) and optional AFLAC plan participation.

Application Information

The Asotin County Conservation District isaccepting applications for a Financial Specialist. The ideal candidate will possess a strong background in bookkeeping, accounting principles and practices, with proficiency in Microsoft Word, Excel, Outlook, and Teams and is detail oriented. This role is crucial for maintaining accurate financial records, ensuring compliance with Cash Basis accounting, and supporting the overall financial function of the District.

Application Packages may be submitted in person*, by mail or by email**:

**Application packages submitted by email will receive an email confirmation within 2 working days.

Incomplete application packages will not be considered.

The position will remain open until filled. Applications will be opened as received. The first formal review will take place on August 25.