Sample Management Coordinator

Actalent; Richmond (VA); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.

With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an ENR Top 500 Design Firm for our engineering design services and a ClearlyRated

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in sample management, inventory control, laboratory operations, or a related field.
• Knowledge of inventory management and sample tracking processes.
• Understanding of laboratory documentation and regulatory requirements.
• Ability to review and follow standard operating procedures (SOPs).
• Experience using Microsoft Office applications, including Word and Excel.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Strong problem-solving and troubleshooting abilities.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Receive, log, label, inventory, store, and distribute samples and standards in accordance with established procedures.
• Maintain accurate records and track sample status throughout the laboratory workflow.
• Communicate sample status, issues, and updates clearly and promptly to laboratory staff.
• Support proper sample handling, storage, and documentation practices to maintain quality and compliance.
• Review laboratory requests to ensure they comply with standard operating procedures and sample management requirements.
• Assist with investigations, deviations, corrective actions, and preventive actions (CAPAs) related to sample management.
• Train laboratory personnel on sample management procedures, documentation standards, and storage requirements.
• Respond to environmental monitoring alarms and participate in on-call support as needed.
• Follow all safety, quality, and regulatory requirements in daily work activities.
• Complete assigned work accurately and within established timelines.

Skills

High school diploma

2+ years experience

Inventory management

Regulatory knowledge

SOP familiarity

Microsoft Word

Microsoft Excel

Organizational skills

Communication skills

Team collaboration

Education

Associate degree, technical certificate, or relevant vocational training

Experience in clinical or laboratory setting beneficial

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Sample Management Coordinator Job Description

The Sample Management Coordinator supports laboratory operations by overseeing the receipt, tracking, storage, and distribution of samples and standards. This role follows established procedures, assists laboratory personnel with sample management processes, and helps ensure compliance with laboratory and regulatory requirements. It offers exposure to clinical processes and an opportunity to build a career in a large, professionally run laboratory environment.

Responsibilities

• Receive, log, label, inventory, store, and distribute samples and standards in accordance with established procedures.
• Maintain accurate records and track sample status throughout the laboratory workflow.
• Communicate sample status, issues, and updates clearly and promptly to laboratory staff.
• Support proper sample handling, storage, and documentation practices to maintain quality and compliance.
• Review laboratory requests to ensure they comply with standard operating procedures and sample management requirements.
• Assist with investigations, deviations, corrective actions, and preventive actions (CAPAs) related to sample management.
• Train laboratory personnel on sample management procedures, documentation standards, and storage requirements.
• Respond to environmental monitoring alarms and participate in on‑call support as needed.
• Follow all safety, quality, and regulatory requirements in daily work activities.
• Complete assigned work accurately and within established timelines.

Essential Skills

• High school diploma or equivalent required.
• Minimum of 2 years of experience in sample management, inventory control, laboratory operations, or a related field.
• Knowledge of inventory management and sample tracking processes.
• Understanding of laboratory documentation and regulatory requirements.
• Ability to review and follow standard operating procedures (SOPs).
• Experience using Microsoft Office applications, including Word and Excel.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Strong problem‑solving and troubleshooting abilities.
• Ability to work independently and collaboratively in a team environment.

Additional Skills & Qualifications

• Associate degree, technical certificate, or relevant vocational training preferred.
• Experience in sample management within a clinical or laboratory setting is beneficial.
• Familiarity with laboratory workflows and sample handling best practices.
• Comfort working in a structured, process‑driven environment with defined procedures.
• Willingness to participate in on‑call support for environmental monitoring alarms.
• Interest in gaining exposure to clinical processes and growing within a large laboratory organization.

Work Environment

This position is based in a laboratory environment working alongside approximately 5–10 other coordinators. The role involves frequent interaction with laboratory personnel and requires adherence to safety, quality, and regulatory standards. Work is performed using standard laboratory and office technologies, including sample management systems and Microsoft Office applications. The environment is structured and process‑oriented, with clear procedures and documentation requirements, providing exposure to clinical workflows and opportunities for professional growth.

Job Type & Location

This is a Contract position based out of Richmond, VA.

Pay and Benefits

The pay range for this position is $18.18 - $20.20/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Richmond,VA.

Application Deadline

This position is anticipated to close on Sep 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Reasonable Accommodation

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.