Sample Coordinator

Actalent; Richmond (VA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability (short/long-term)

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking a Sample Management Coordinator to support laboratory operations by overseeing receipt, tracking, storage, and distribution of samples and standards. The role offers exposure to clinical processes within a large, professionally run laboratory environment and opportunities for growth.

Responsibilities include logging, labeling, inventory, and communicating sample status; ensuring proper handling, storage, and documentation; and assisting with CAPAs, training staff, and

Qualifications

• Requires high school diploma or equivalent.
• At least 2 years in sample management or inventory control.
• Knowledge of inventory tracking and SOPs.
• Experience with Microsoft Word and Excel.
• Strong organizational and communication skills.
• Ability to work independently and in a team.

Responsibilities

• Receive, log, label, inventory, store and distribute samples.
• Maintain accurate records and track sample status.
• Communicate status and issues clearly to staff.
• Ensure compliant storage and documentation.
• Review requests per SOPs; support CAPAs.
• Train staff on procedures and storage requirements.
• Respond to alarms and participate in on-call support.
• Adhere to safety, quality, and regulatory standards.

Skills

Sample management

Inventory control

Laboratory operations

SOP adherence

Microsoft Office

Communication skills

Independent and team work

Education

High school diploma or equivalent

Associate degree / technical certificate preferred

Job description

Job Description

The Sample Management Coordinator supports laboratory operations by overseeing the receipt, tracking, storage, and distribution of samples and standards. This role follows established procedures, assists laboratory personnel with sample management processes, and helps ensure compliance with laboratory and regulatory requirements. It offers exposure to clinical processes and an opportunity to build a career in a large, professionally run laboratory environment.

Job Title

Sample Management Coordinator

Responsibilities

• Receive, log, label, inventory, store, and distribute samples and standards in accordance with established procedures.
• Maintain accurate records and track sample status throughout the laboratory workflow.
• Communicate sample status, issues, and updates clearly and promptly to laboratory staff.
• Support proper sample handling, storage, and documentation practices to maintain quality and compliance.
• Review laboratory requests to ensure they comply with standard operating procedures and sample management requirements.
• Assist with investigations, deviations, corrective actions, and preventive actions (CAPAs) related to sample management.
• Train laboratory personnel on sample management procedures, documentation standards, and storage requirements.
• Respond to environmental monitoring alarms and participate in on-call support as needed.
• Follow all safety, quality, and regulatory requirements in daily work activities.
• Complete assigned work accurately and within established timelines.

Essential Skills

• High school diploma or equivalent required.
• Minimum of 2 years of experience in sample management, inventory control, laboratory operations, or a related field.
• Knowledge of inventory management and sample tracking processes.
• Understanding of laboratory documentation and regulatory requirements.
• Ability to review and follow standard operating procedures (SOPs).
• Experience using Microsoft Office applications, including Word and Excel.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Strong problem-solving and troubleshooting abilities.
• Ability to work independently and collaboratively in a team environment.

Additional Skills & Qualifications

• Associate degree, technical certificate, or relevant vocational training preferred.
• Experience in sample management within a clinical or laboratory setting is beneficial.
• Familiarity with laboratory workflows and sample handling best practices.
• Comfort working in a structured, process-driven environment with defined procedures.
• Willingness to participate in on-call support for environmental monitoring alarms.
• Interest in gaining exposure to clinical processes and growing within a large laboratory organization.

Work Environment

This position is based in a laboratory environment working alongside approximately 5–10 other coordinators. The role involves frequent interaction with laboratory personnel and requires adherence to safety, quality, and regulatory standards. Work is performed using standard laboratory and office technologies, including sample management systems and Microsoft Office applications. The environment is structured and process-oriented, with clear procedures and documentation requirements, providing exposure to clinical workflows and opportunities for professional growth.

Job Type & Location

This is a Contract position based out of Richmond, VA.

Pay And Benefits

The pay range for this position is $18.18 - $20.20/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully onsite position in Richmond, VA.

Application Deadline This position is anticipated to close on Sep 25, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.