Sample Coordinator

Germer International - Pharmaceutical Recruiting; King of Prussia (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Germer International - Pharmaceutical Recruiting is seeking a Sample Coordinator in Pennsylvania to support manufacturing and testing client programs. You will receive, store, and distribute samples, maintain inventory, and ensure sample integrity.

You will log shipments in LIMS, prepare samples for testing, coordinate outbound shipments, and maintain training records while adhering to GMP, EHS, and SOPs. The role requires detail orientation and ability to work in a fast-paced environment.

Qualifications

• High school diploma or equivalent; degree in a related field preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to prioritize tasks in a fast-paced environment.
• Proficient with Microsoft Office and related software.
• Experience operating Laboratory Information Management System (LIMS) preferred.

Responsibilities

• Contribute to end-to-end preparation of all samples needed for testing manufacturing, quality control, and external clients as a member of the sample management team.
• Ensure all incoming sample shipments are intact and record the contents of shipments in the LIMS and/or Sample Control Logbook.
• Maintain sample integrity through logging, labeling, and proper storage of samples.
• Communicate with required parties about missing information or other critical sample issues that need to be resolved.
• Distribute samples to the correct testing departments.
• Coordinate outbound sample shipments.
• Manage updated inventory of samples in the Sample Control Logbook.
• Maintain up-to-date training records on all procedures and protocols applicable to work duties.
• Adhere to all departmental SOPs, policies, safety procedures, and protocols.
• Communicate discrepancies to appropriate personnel and assist with problem-solving.
• Introduce and develop improvement ideas for the group.
• Understand and comply with GMP standards, EHS policies, and regulations and ensure the workspace and equipment are cleaned and maintained.

Skills

Organizational skills

Analytical thinking

Problem-solving

Prioritization

Time management

Communication

Education

High school diploma or equivalent

Related-field degree preferred

Tools

LIMS

Microsoft Office

Job description

The Sample Coordinator receives, stores, and distributes samples and other client materials/reagents to support manufacturing and testing client programs.

Primary Responsibilities:

• Contribute to end-to-end preparation of all samples needed for testing manufacturing, quality control, and external clients as a member of the sample management team.
• Ensure all incoming sample shipments are intact and record the contents of shipments in the Laboratory Information Management System (LIMS) and/or Sample Control Logbook.
• Maintain sample integrity through logging, labelling, and proper storage of samples.
• Communicate with required parties missing information or other critical sample issues that need to be resolved.
• Distribute samples to the correct testing departments.
• Coordinate outbound sample shipments.
• Manage updated inventory of samples in the Sample Control Logbook.
• Maintain up-to-date training records on all procedures and protocols applicable to work duties.
• Adhere to all departmental SOPs, policies, safety procedures, and protocols.
• Communicate discrepancies to appropriate personnel and assist with problem-solving.
• Introduce and develop improvement ideas for the group.
• Understand and comply with GMP standards, EHS policies, and regulations and ensure the workspace and equipment are cleaned and maintained.

Education, Experience, and Qualifications:

• High school diploma or equivalent required; degree in a related field preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced environment.
• Proficient with Microsoft Office or related software.
• Possess the ability to operate Laboratory Information Management System (LIMS)