Salesforce Administrator at iMentor New York, NY

iMentor; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid Home/Office/School

Job summary

iMentor seeks a Salesforce Data Steward to own data quality and system integrity. You will manage data across a large nonprofit org, troubleshoot integrations, and ensure secure handling of mentor, student, and donor records.

Expect collaboration with Recruitment Screening and Development teams, documentation, and continuous improvement of data processes in a mission-driven, hybrid environment.

Qualifications

• 3+ years of Salesforce admin experience in an org of 100+ users.
• Troubleshooting integrations between Salesforce and third-party systems; root-cause logs.
• Data import/export and deduplication at scale.
• Administering users, profiles, permission sets, and sharing rules.
• Supporting users via a ticketing system.
• Able to explain constraints in writing to non-technical colleagues.
• Comfort with AI tools in daily work and verifying outputs before production.

Responsibilities

• Maintain data integrity across a large org with extensive custom configuration.
• Build and maintain reconciliation checks between Salesforce and source systems.
• Deduplicate contact and household records; manage imports and extracts.
• Recognize and prevent silent data loss and field truncation issues.
• Own data-quality standards and provide evidence of compliance.
• Administer Salesforce security: profiles, roles, permission sets, and sharing rules.

Skills

Salesforce admin

Integrations troubleshooting

Data import export

Deduplication

User permissions sharing

Ticketing support

Written communication

Education

Bachelors degree or equivalent practical experience

Job description

Overview

Salesforce is iMentors system of record for mentor recruitment and screening and for fundraising. It is a large mature org with substantial custom configuration fed continuously by several connected systems. You’ll be working alongside Recruitment Screening Program and Development colleagues who are in direct contact with mentors and students every day the data you steward is what makes that work possible. It’s a good fit for someone who gets real satisfaction from finding the one broken field before anyone else notices whod rather build a system that catches problems automatically than rely on repeated manual fixes and who likes being the first to know somethings wrong not the last to hear about it. This role owns that data. Not just the configuration the data itself: whether it is correct whether it is protected and whether the systems feeding it are working. When a record arrives incomplete when Salesforce drifts out of step with the Platform or when a field silently truncates and a mentor application disappears you are the person who finds out first and traces it back to the source. You will report to the Director of IT and work with Recruitment Screening Program and Development. You will also be a first point of contact for colleagues who need help getting something out of Salesforce and your job there is to make them more capable rather than to become their queue. We have rolled out Claude across the organization. It is daily practice here not an experiment and this role is expected to use it: drafting flows analyzing logs writing documentation first-pass triage. The judgment about what is right stays with you.

Responsibilities

• The data is correct
• Maintain data integrity across a large org with extensive custom configuration
• Build and maintain reconciliation checks between Salesforce and its source systems so that drift surfaces automatically rather than being discovered by a colleague
• Deduplicate contact and household records; manage imports and extracts
• Recognize and prevent silent data loss the class of failure where a source field exceeds a Salesforce limit and a record is rejected with no error reaching anyone
• Own the data-quality standard for what correct means and be able to evidence it
• The data is protected
• Administer users profiles roles permission sets sharing rules and field-level security on a least-privilege basis
• Run periodic access reviews so that permissions are actively maintained rather than accumulated
• Handle mentor student and donor records in line with FERPA donor obligations and iMentor data protection policy
• Follow iMentors policies on credential handling software installation and third-party access to iMentor systems and raise concerns early
• Support the organisations SOC 2 work with evidence from your area
• This is data stewardship within the systems you administer. It is not an information security role; you will have security colleagues.
• The integrations work
• Own the integrations that feed Salesforce: FormAssembly (mentor applications) our in-house Platform Campaign Monitor Eventbrite DocuSign Calendly DemandTools and our donation tools
• Diagnose failed and partial records end to end using connector and integration logs alongside Salesforce and trace root cause back to the source system rather than patching the symptom at our end
• Configure and maintain field mappings record-matching criteria and upsert keys
• Be consulted on changes to any system that writes into Salesforce so that schema and process changes upstream do not arrive as surprises
• Teams are Unblocked
• Triage and resolve requests through our ticket queue keeping non-technical colleagues clearly informed in writing
• Train and enable staff through materials demos and sessions so that routine requests become self-service over time
• Document configuration workflows and the reasoning behind decisions so that knowledge does not sit with one person
• Administer NPSP including households affiliations relationships recurring donations and rollup behaviour and support Development on donation data and campaign structure
• Manage the three annual Salesforce releases: review release notes test in a sandbox (scheduled outside business hours where needed) and communicate what is changing

First 90 Days

• Build a working map of every system that writes into Salesforce what it writes and how failures currently surface
• Stand up reconciliation checks between Salesforce and at least two source systems so divergence is detected automatically
• Complete a full access review and bring permissions to least privilege
• Clear the inherited backlog in the support queue and establish what routine looks like

Qualifications

• At least 3 years of Salesforce administration experience in an organization with 100 users
• Demonstrated experience troubleshooting integrations between Salesforce and third‑party systems including reading logs to establish root cause
• Experience with data import export and deduplication at scale
• Experience administering users profiles permission sets and sharing rules
• Experience supporting users through a ticketing system
• Able to explain a technical constraint and its trade‑offs to a non‑technical colleague in writing
• Comfortable using AI tools in daily technical work and disciplined about verifying their output before it reaches production. We care more about your judgment on when an answer is wrong than about which tools you have used
• Bachelors degree or equivalent practical experience

Strongly Preferred

• Nonprofit Success Pack (NPSP) experience
• Salesforce Administrator Certification
• API integration experience and comfort with Postman curl and JSON
• Apex SOQL and Flow
• Experience administering FormAssembly Campaign Monitor Eventbrite or DocuSign
• Experience working under a compliance framework such as SOC 2 FERPA or similar

Compensation and Benefits

• Salary $80000 $90000 commensurate with experience
• Up to 100% employer funded comprehensive medical and dental coverage
• 18 days paid annual vacation (increasing annually to 21 23 25)
• 13 paid holidays your birthday one floating holiday iMentor closed between Christmas and New Years Day plus 6-7 sick days annually
• 401K match up to 4%
• Hybrid Home/Office/School working arrangement
• Pre‑tax commuter benefits
• Dependent care and health care flexible spending plans
• Flexible personnel wellness budget for reimbursements or marketplace purchases
• Every staff member is eligible for organization‑sponsored professional development annually
• 1 hour of wellness time off per week for wellness activities of your choosing
• 9 weeks of paid parental leave $80000 - $90000 a year

About iMentor

At iMentor we believe in the transformative power of mentorship as a force for good. We partner with schools in communities in which a majority of students will be first‑generation college students. iMentor matches every 11th and 12th grade student in our high schools with a committed mentor offering each mentee regardless of background or GPA a champion for their success. Mentors can provide students with a level of personalized support that cannot be achieved through traditional school counseling alone. Of the most recent graduating high school class 81% of students learned about a new post‑secondary pathway through iMentor and 93% were accepted into college and intend to enroll. Since 1999 iMentor has served more than 42000 students and is poised to scale our model to make mentoring accessible across the country.

Our Commitment to Community Educational Access and Opportunity

Central to our mission is a dedication to creating an environment where all stakeholders including students mentors and staff feel valued and supported. We are committed to the ongoing effort and investment required to ensure that all students have access to the resources and support needed to succeed. Recognizing that historical and systemic challenges continue to impact educational outcomes we focus on addressing economic and structural barriers that affect the communities we serve.

Equal Opportunity Employer

iMentor is an Equal Opportunity Employer

Artificial Intelligence Disclosure

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience

Required Experience: Unclear Seniority