Sales Tax Specialist

Ledgent-Finance-; Wilmington (MA); On-site; USD 41,000 - 48,000; Full time

Job summary

Ledgent-Finance- is seeking a meticulous Sales Tax Specialist to join our Accounting team in Wilmington, Massachusetts. The role focuses on ensuring compliance with multi-state sales and use tax regulations, managing exemption certificates, and supporting tax audits.

The ideal candidate will have a strong background in sales tax compliance, experience with ERP systems, and the ability to analyze large data sets with accuracy and attention to detail.

Qualifications

• Associate’s degree in Accounting, Finance, or related field.
• Minimum 5 years of accounting experience.
• At least 3 years in sales and use tax compliance.
• Experience with multi-jurisdictional tax reporting and audits.

Responsibilities

• Manage, collect, review, and validate sales tax exemption certificates.
• Maintain records and ensure ongoing compliance.
• Contact customers for expired or updated certificates.
• Research and resolve tax discrepancies and notices.
• Collaborate with Accounting, Sales, and Customer Service.
• Support tax audits from start to finish.
• Assist with accounting-related projects and reconciliations.

Skills

Multi-state tax

Excel advanced

Analytical thinking

Communication

Prioritization

Education

Associate’s degree in Accounting

Tools

SAP

Oracle

NetSuite

Avalara

Vertex

TaxJar

Job description

Sales Tax Specialist (JN -102026-432769) Wilmington, Massachusetts

Salary: USD30 - USD35 per hour

We are seeking a detail-oriented and experienced Sales Tax Specialist to join our Accounting team. This role is responsible for ensuring compliance with multi-state sales and use tax regulations, managing exemption certificates, supporting tax audits, researching tax requirements, and partnering with internal departments to resolve tax-related issues.

The ideal candidate will have a strong background in sales tax compliance, experience working with multi-jurisdictional tax requirements, and the ability to manage large volumes of data with accuracy and attention to detail.

Key Responsibilities:

• Manage, collect, review, and validate customer sales tax exemption certificates.
• Maintain accurate records of exemption certificates and ensure ongoing compliance.
• Contact customers regarding expired, incomplete, or outdated exemption certificates and obtain updated documentation.
• Research and resolve tax discrepancies, notices, and compliance issues.
• Respond to state and local tax inquiries and notices in a timely manner.
• Collaborate with Accounting, Sales, and Customer Service teams to ensure accurate customer tax setup and maintenance.
• Research sales and use tax regulations across multiple jurisdictions.
• Analyze product taxability and tax treatment in states where the company has nexus.
• Ensure ERP systems are configured appropriately to calculate taxes accurately.
• Maintain supporting documentation and tax research to support company tax positions.
• Stay current on changes to tax laws and compliance requirements.

Audit Support

• Support sales and use tax audits from inception through completion.
• Gather, organize, and maintain exemption certificates and audit documentation.
• Create and maintain digital audit libraries.
• Coordinate with customers to obtain updated certificates as needed.
• Review auditor feedback and address rejected or missing documentation.
• Provide requested information and support to auditors and tax authorities.

Accounting Support

• Assist with accounting-related projects and departmental initiatives.
• Support reporting, reconciliations, and compliance efforts as assigned.
• Maintain accurate records and documentation related to tax compliance activities.
• Perform additional duties and special projects as needed.

Qualifications:

Education

• Associate’s degree in Accounting, Finance, or a related field required

Experience

• Minimum 5 years of accounting experience
• At least 3 years focused on sales and use tax compliance
• Experience supporting multi-jurisdictional tax reporting and audits

Skills & Technical Knowledge

• Strong understanding of multi-state sales and use tax laws, exemption rules, and audit procedures
• Experience working with ERP systems such as SAP, Oracle, NetSuite, or similar platforms
• Experience with tax compliance software such as Avalara, Vertex, TaxJar, or comparable systems
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUPs, and large data-set analysis
• Strong understanding of accounting principles, reconciliations, and financial reporting
• Ability to research and resolve complex tax issues independently
• Excellent analytical, organizational, and problem-solving skills
• Strong written and verbal communication skills
• Ability to effectively manage multiple competing priorities and deadlines
• Ability to collaborate cross‑functionally with Accounting, Sales, Customer Service, and external agencies
• High level of integrity… etc.