Sales Systems Administrator

Grand Hyatt; Park City (UT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Free room nights

Discounted room rates for friends &amp

Medical, Dental and vision insurance

401K with company Match

Free employee meal during shift

Generous paid time off

Tuition reimbursement

Employee stock purchase plan

Ski pass

Job summary

Grand Hyatt Deer Valley is seeking a Sales Systems Administrator to maintain sales systems, prepare reports, and support the Area Director of Sales & Marketing and Sales Managers. The role emphasizes confidentiality handling of payroll, hotel, and associate information.

A team-player mindset and advancement prospects in sales or catering are highlighted. Responsibilities include organizing files, answering inquiries, assisting with proposals, contracts, and events, and coordinating internal

Qualifications

• Must have a true desire to satisfy guest and client needs in a fast-paced environment.
• Refined verbal and written communication skills.
• Basic hospitality industry knowledge required.

Responsibilities

• Maintain Sales files in an organized fashion according to standards.
• Answer phones and qualify inquiry calls promptly and professionally.
• Support managers on proposals, contracts, and client events.
• Ensure timely paper flow and cross-department communication.
• Assist guests with changes and complete necessary paperwork for management.
• Coordinate client needs and events with various hotel departments.
• Represent the hotel with integrity and service-focused attitude.
• Attend department meetings to ensure contract details are correct.

Skills

Customer service

Communication

Team player

Independent work

Education

Hospitality industry knowledge

Tools

PowerPoint

Excel

Word

Job description

Organization - Grand Hyatt Deer Valley

Summary

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest “ski beaches” in the world.

The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms, 55 residences and 22 suites with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

Sales Systems Administrator

The Sales Systems Administrator is an individual whose responsibilities include maintaining the sales systems, preparing reports and analysis, as well as provide support to the Area Director of Sales & Marketing and Sales Managers. Highly organized, detail oriented, analytically minded, good oral and written communication skills are of utmost importance. The Sales Systems Administrator has to manage confidential payroll, hotel and associate information, so the ability to monitor private information is a must. If you are a team player and looking for advancement in sales and/or catering, this position is a good start to a full filling career with Hyatt.

Primary Job Responsibilities

• Maintain Sales files in an organized fashion and as per specified standards.
• Answer phones; qualify incoming inquiry calls and ensuring all inquiries are dealt with accurately timely and in a professional manner.
• A true desire to satisfy the needs of others in a fast-paced environment.
• Assist managers on creative projects including proposals, contract, special events, VIP arrivals, site inspections, etc.
• Maintain timely and effective paper flow and communication within department and to other departments.
• Assist guests and clients with small changes requests etc. and completes needed paperwork for Manager.
• Monitor/Ordering of office supplies and sales collateral.
• Organize in house deliveries amenities welcome letters transportation schedules etc. as needed.
• Maintaining organization of office files and entries into Envision system on a daily basis.
• Assists in coordinating client needs and client events.
• Represents themselves and the hotel with the highest level of integrity and professionalism, a service -focused approach and a caring, sincere attitude at all times.
• Exhibits a positive and involved team attitude to all hotel departments and maintains open communication with all coworkers for the best overall performance of the hotel.
• Attend different department meetings in order to ensure proper execution and contract details are adhered to.

Why Work at Hyatt

• Free room Nights, Discounted and friends & Family room rates*
• Medical, Dental and vision insurance with only 30-day waiting period*!
• 401K with company Match*
• Free employee meal during shift
• Generous paid time off*
• Tuition reimbursement*

Why Work at Hyatt

• Free employee meal during shift
• Generous paid time off*
• Tuition reimbursement*
• Employee stock purchase plan*
• Ski pass!*
• Excellent training, professional development and more
• Applicable for FT Year Around Positions

Please note: We are not able to provide sponsorship for work authorization or visa sponsorship for this position.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• A true desire to satisfy the needs of others in a fast paced environment.
• Refined verbal and written communication skills.
• Must have basic hospitality industry knowledge.
• Must be able to work independently and confidently.
• At least one year of sales/catering experience is a plus.
• Must be able to establish professional relationships within the hotel and manage confidential information.
• Strengths must include knowledge of PowerPoint, excel, and word programs.