Sales Support & Submittals Specialist

Bornquist Inc.; Moline, Northern (IL, KY); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical insurance (HMO, HSA & PPO)

Dental

Vision

401k Program

Disability insurance (Short/Long Term)

Employee Assistance Program

Paid Time Off

Job summary

B Bornquist, celebrating its 85th year, is seeking a Sales Administrator in East Moline, IL. This full-time role supports multiple departments by preparing submittals, quotes, project information, and sales literature for inquiries, ensuring accurate order entry and compliance.

You will manage quotes, follow up with customers, oversee literature inventory, process registrations for training, and keep the CRM updated with interactions.

Qualifications

• HS diploma or GED; 0–3 months related experience or training.
• AA or equivalent from a two-year college preferred; 6–12 months related experience.
• Proficiency with Prophet 21 ERP; training provided.
• Experience with Word, Excel, Outlook; general internet use.

Responsibilities

• Reviews orders prior to release; ensures contract components, pricing, approvals and documents are present.
• Manages quote requests and distributes to Inside/Outside Sales or Estimators.
• Follows up with customers to determine quote status.
• Oversees literature inventory and distribution to customers.
• Handles registrations via supplier portals for classes and seminars.
• Updates CRM with opportunities, tasks, and activities; attaches quotes.
• Collects submittals and IOMs from vendors and distributes to customers.
• Monitors general Sales email; distributes as needed.
• Performs other duties as assigned by management.

Skills

Customer service

Communication

Organization

Attention to detail

Industry knowledge

Education

High school diploma or GED

AA or two-year college preferred

Tools

Prophet 21 by Epicor

Microsoft Office

Job description

B Bornquist, celebrating its 85th year, is seeking a Sales Administrator in East Moline, IL. This full-time role supports multiple departments by preparing submittals, quotes, project information, and sales literature for inquiries, ensuring accurate order entry and compliance.

You will manage quotes, follow up with customers, oversee literature inventory, process registrations for training, and keep the CRM updated with interactions.