Sales Support Coordinator

MPSW; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

MPSW, located in Phoenix, Arizona, seeks an organized individual for an administrative support position. The role focuses on data entry, sales order preparation, and customer service. Ideal candidates have a degree in Business and significant experience supporting sales teams in a fast-paced environment.

This position involves close collaboration with sales, handling warranty claims, and coordinating customer events. Successful candidates thrive in multitasking and possess strong Microsoft application skills.

Qualifications

• 3-5 years of administrative/sales support experience.
• HVAC or Mechanical Contracting industry experience a plus.
• Strong computer skills are essential.

Responsibilities

• Responsible for data entry and job information maintenance in CRM.
• Prepare and verify sales orders for production.
• Track warranty claims and HVAC transactions.
• Attend weekly Sales meetings.
• Maintain job files for the sales team.
• Coordinate customer care packages and appreciation events.
• Provide internal customer service support.

Skills

Customer service orientation

Organizational skills

Knowledge of Microsoft applications

Multi-tasking

Flexibility

Education

Associate Degree in Business or related field

Tools

CRM databases

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

For over 45 years, MPSW has been a trusted source for engineered HVAC solutions in Arizona. We represent top-tier manufacturers and provide technical sales support for nearly every system type—backed by expert design assistance, energy analysis, and application know-how.

At MPSW, we’re team-driven, service-focused, and always moving forward. If you're a self-starter who values collaboration and wants your work to make a real impact, you’ll fit right in here.

Opportunity

The ideal candidate must be detail and customer service-oriented and have excellent organizational skills. Position requires a high level of correspondence with sales team, customers and vendors. Must be strong in Microsoft applications and be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

• Responsible for data entry and maintenance of job information in CRM database including generating and distributing the weekly reports to the Sales team
• Order management: prepare and verify sales orders for production
• Track warranty claims and HVAC manufacturer’s transactions
• Weekly attendance of Sales meeting
• Maintains job files for the sales team
• Planning and coordinating customer appreciation events and factory visits
• Coordinate customer care packages, keeping novelty through a unique/customized approach
• Maintaining a calendar on key trade association events and trip planning – particularly Data Center and Industrial events
• Creating collateral materials/pitch decks relevant to specific customer engagements
• Providing internal customer service support, both locally and across multiple offices
  • Job reconciliations
  • Accounting and invoicing
  • Service and Warranty (coordinating tech trips for startups, and commissioning support for pump houses, skids etc.)
  • Cross-territory coordination
• Ability to multi-task, prioritize and strong organizational skills are essential
• Experienced in customer service, enjoy working both independently and in a fast-paced sales team environment
• Performs other duties as assigned
• Flexibility to work weekends as required

Required Profile

• Associate Degree in Business or related field
• 3-5 years of administrative/sales support experience
• Strong computer skills in Microsoft Word, Excel, PowerPoint, Outlook, and CRM databases
• HVAC, Mechanical Contracting, Engineering or Construction industry experience a plus

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.

Environmental Requirements

Will be required to work in an office environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

MPSW is an Equal Opportunity Employer

MPSW is an Equal Opportunity Employer. Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary Range

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.