Sales Support Representative

Hexatronic Group; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Hexatronic Group is seeking a Sales Support Representative to manage customer relationships, assist with quotes and orders, and ensure accuracy and compliance throughout the process. You will coordinate installation projects to ensure timely delivery and collaborate with multiple departments to ensure seamless operations.

In this remote office role, you will maintain organized customer account documentation, respond to inquiries via telephone and e-mail, and resolve routine and complex customer

Qualifications

• High school diploma or GED required.
• 3 years of customer service experience, preferably in data centers/tech projects.
• Proficient with Microsoft Office, especially Excel and Outlook 365; familiarity with HubSpot and SAP Business One.
• Strong written and verbal communication; ability to manage multiple tasks and deadlines.

Responsibilities

• Build relationships in existing and prospective accounts to strengthen the partnership between HDCUS and the customer.
• Work with Sales, Purchasing, Production, Shipping and Accounting to meet or exceed expectations.
• Support Sales with creation and processing of all customer quotes and orders.
• Verify quotes and orders are accurate and compliant with corporate standards.
• Organize electronic file structure on all customer accounts to defined management standards.
• Assist in defining and implementing process maps when needed.
• Manage installation project documentation, including creating and distributing SOWs.
• Coordinate projects with installation to ensure on-time delivery.
• Handle customer calls and written correspondence professionally and timely, with follow-up.
• Proactively sell goods and services during inbound calls.
• Manage customer service requests: order entry, pricing, expediting, billing, credits, claims.
• Assist with RFI and RFP processes.
• Research and resolve customer problems, liaising with other departments as needed.

Skills

Customer service

Communication

Problem solving

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Excel

Outlook 365

HubSpot

SAP Business One

Job description

Summary

The Sales Support Representative position is responsible for managing customer relationships, supporting sales with quotes and orders, and ensuring accuracy and compliance throughout the process. You will coordinate installation projects to ensure timely delivery and collaborate with multiple departments to ensure seamless operations. In addition, you will maintain organized customer account documentation, respond to inquiries via telephone and e-mail, and resolve both routine and more complex customer issues. You will communicate solutions, provide requested information, and analyze customer service needs, referring them to other service or technical departments for further follow-up when necessary.

Primary Responsibilities

Build relationships in existing and prospective accounts to strengthen the partnership between HDCUS and the customer.

Work closely with Sales, as well as Purchasing, Production, Shipping and Accounting to ensure customer’s expectations are being met and/or exceeded.

Support Sales with the creation and processing of all customer quotes and orders.

Verify that quotes and orders are done accurately and in compliance with corporate standards.

Organize electronic file structure on all customer accounts to defined management standards.

Assist in the definition and implementation of process maps when needed.

Manage installation project documentation, including creating and distributing Statements of Work (SOWs) to Production and Shipping.

Coordinate projects with installation, as needed, to insure on time delivery.

Handle incoming and outgoing customer calls and written correspondence professionally and in a timely manner, ensuring follow-up on all customer issues.

Proactively sell goods and services during inbound calls.

Manage customer service requests, including order entry, pricing, expediting, billing, order maintenance, credit issues, and claims.

Assist with Requests for Information (RFI) and Requests for Proposals (RFP).

Research and resolve customer problems, acting as a liaison between customers and other departments when necessary.

Other duties as assigned.

Knowledge and Skill Requirements

High School Diploma or equivalent (GED).

3 years of customer service experience, with a strong preference for experience in the data center industry, large construction projects, and/or a technical background.

Proficient with all Microsoft Office products with a focus on Excel and Outlook 365, as well as HubSpot and SAP Business One

Ability to communicate effectively both orally and in writing at all levels of external and internal customer organizations.

Strong problem-solving and critical thinking skills, with the ability to manage multiple tasks and meet tight deadlines.

Demonstrate a positive attitude while working in a team environment.

Ability to work in a fast-paced environment where attention to detail and organizational skills are critical.

Working Conditions

Working conditions are a remote office environment. Work may require occasional travel, weekend and/or evening work.

Physical Requirements

Primarily performs work in a home office environment and must be able to remain in a stationary position (sitting or standing) for extended periods while working on a computer and attending virtual meetings.

Frequently uses a computer, keyboard, mouse, telephone, and other standard office equipment.

Must be able to communicate effectively with employees, managers, customers, and other business partners via telephone, video conferencing, email, and in-person interactions.

Requires frequent hand and finger dexterity to operate office equipment and complete data entry tasks.

Occasionally moves about a home office, corporate office, or other business locations to attend meetings, collaborate with team members, or access office resources.

Must be able to travel periodically to company offices, meetings, training events, or other business-related locations as required.

May occasionally be required to lift, carry, transport, or move office materials, equipment, files, or supplies weighing up to 15 pounds.

Specific vision abilities required include close vision, distance vision, and the ability to adjust focus for prolonged computer use.

Ability to maintain productivity and effectively perform job duties in both remote and in-office work environments.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Vision

To be the global leader in critical infrastructure solutions for data centers.

Mission

To serve as the Trusted advisor in critical infrastructure solutions, leveraging our technical expertise, services, and products to consistently exceed our client expectations.

Purpose

To establish a sustainable brand that enriches the lives of our coworkers, clients, and the community.