Sales Support Coordinator

Gemaire Distributors; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Gemaire Distributors, a leading HVAC distributor, seeks a Sales Administrator to support the Sales team and customers. You will coordinate orders, track statuses, and liaise between customers and internal teams to ensure product availability and on-time delivery.

Responsibilities include processing orders, coordinating deliveries, managing quotes and POs, and handling inquiries via phone, email, and text. The role emphasizes service excellence in a fast-paced environment.

Qualifications

• High School Diploma or equivalent with 2+ years of Counter Sales, Call Center or Customer Service experience
• Associates Degree with 1+ year of Counter Sales, Call Center or Customer Service experience
• Demonstrated customer service skills
• Proficient in MS Office applications
• Strong organization skills
• Ability to problem solve, be detail oriented, and multi-task

Responsibilities

• Act as branch point of contact for key accounts
• Support accurate order completion, processing, and tracking, including e-commerce and direct customer orders
• Ensure timely deliveries and jobsite logistics and proactively communicate delays
• Facilitate accurate job quotes, purchase order management, credit rebills and Scope of Work documentation
• Provide product information, assist customers with product selection, and after-sales support
• Provide customer service via phone, email, and text
• All other duties as assigned by supervisor

Skills

Customer service

Organization

Problem solving

Attention to detail

Multi-tasking

Education

High School Diploma or equivalent

Associates Degree

Tools

MS Office

Job description

• Account Support: Act as branch point of contact for key accounts
• Order Management: Support accurate order completion, processing, and tracking.This includes e-commerce and direct customer orders.
• Delivery Coordination: Ensure timely deliveries and jobsite logistics and proactively communicate any delays when necessary.
• Documentation: Facilitate accurate job quotes, purchase order management, credit rebills and Scope of Work (SOR) documentation
• Customer Service: Provide product information, assist customers with product selection, and with after-sales support.
• Customer Communication: Provide customer service via phone, email, and text.

#GEM-16102

Tampa, Florida, USA

Full-Time/Part-Time

Job Description

Duties and Responsibilities

• Account Support: Act as branch point of contact for key accounts
• Order Management: Support accurate order completion, processing, and tracking.This includes e-commerce and direct customer orders.
• Delivery Coordination: Ensure timely deliveries and jobsite logistics and proactively communicate any delays when necessary.
• Documentation: Facilitate accurate job quotes, purchase order management, credit rebills and Scope of Work (SOR) documentation
• Customer Service: Provide product information, assist customers with product selection, and with after-sales support.
• Customer Communication: Provide customer service via phone, email, and text.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• High School Diploma or equivalent with 2+ years of Counter Sales, Call Center or Customer Service experience
• Associates Degree with 1+ year of Counter Sales, Call Center or Customer Service experience
• Demonstrated customer service skills
• Proficient in MS Office applications
• Strong organization skills
• Ability to problem solve, be detail oriented, and multi-task

Preferred Qualifications

• English/Spanish bilingual a plus, but not required

Work Environment: Sales Center Office; Work Schedule Monday-Friday 7:30am-4:30pm

Physical Demands Demand Frequency

• Sedentary – Lifting 0-10 pounds Occasional
• Light Lifting – 10-20 pounds Occasional
• Moderate Lifting – 20 to 50 pounds Never
• Heavy Lifting – 50 to 100 pounds Never
• Pulling/Pushing, Carrying Occasional
• Reaching or working above shoulder Occasional
• Walking Frequent
• Standing Frequent
• Sitting Constant
• Stooping Never
• Kneeling Never
• Repeated Bending Never
• Climbing Never
• Desk Work/Computer use/Telephone use Constant
• Operating a motor vehicle Never
• Operating a commercial vehicle Never
• Operating warehouse equipment, forklift, baseloid lift etc Never
• Other – Talk, Drive, visit customers etc. Frequent

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of Merit, Qualifications And Competence.

Job Acknowledgment

Since the duties, responsibilities, qualifications and competencies described here are necessarily subject to change, I acknowledge that revisions to the job description may occur. All such changes will be communicated and I understand that revised information may supersede, modify, or eliminate existing statements in the job description document. I have received the job description, and I understand that it is my responsibility to read, understand, and be able to perform the work described herein and revisions made to it.

Requirements

Subsidiary: Gemaire Distributors

Business Title: Sales Administrator

Looking for a Cool Job in a fast-paced environment with a dynamic team representing the industry leader in HVAC equipment? The Sales Administrator is responsible for providing support to the Sales team, Sales Center, and customers. The ultimate goal of this role is to serve as a liaison between the company and its customers regarding product availability, delivery coordination, order entry, order status and problem resolution.