Sales Specialist

Confidential; Pittsburgh (Allegheny County); On-site; USD 32,000 - 48,000; Full time

Job summary

Confidential Medicare Center is seeking a Retail Store Sales representative to be the first point of contact for customers visiting or contacting the center. You will deliver an exceptional customer experience, coordinate sales consultation appointments, maintain accurate customer profiles in the CRM, and support daily operations.

Responsibilities include welcoming customers, identifying needs, scheduling appointments, maintaining materials, and collaborating with center leadership to ensure

Qualifications

• High school diploma or equivalent required.
• 1–3 years of customer service, front desk, retail, or sales support experience.
• Experience scheduling appointments and using CRM or customer management systems.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Welcome customers and create a professional first impression.
• Assist customers by identifying needs and directing to sales or support.
• Schedule and coordinate Medicare sales consultation appointments.
• Create and maintain accurate customer profiles within the CRM.
• Answer calls and respond to inquiries professionally.
• Maintain orderly reception and waiting areas and assist with meetings and events.
• Generate daily activity reports and support center operations.

Skills

Customer service

Organizational skills

Communication

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

CRM software

Microsoft Office (Word, Excel)

Scheduling software

Job description

Retail Store Sales representative serves as the first point of contact for customers visiting or contacting a Medicare Center. This role is responsible for delivering an exceptional customer experience, coordinating sales consultation appointments, maintaining accurate customer records, and supporting the daily operations of the center. The position plays a key role in ensuring customers are connected with the appropriate resources while supporting the organization's Medicare sales and service initiatives.

Key Responsibilities

• Welcome customers to the Medicare Center and provide a professional, friendly first impression.
• Assist customers by identifying their needs and directing them to the appropriate sales or support representative.
• Schedule and coordinate Medicare sales consultation appointments.
• Create and maintain accurate customer profiles within the CRM system.
• Answer incoming telephone calls and respond to customer inquiries professionally.
• Communicate expected wait times and alternative service options when necessary.
• Support daily Medicare Center operations and provide operational updates to management.
• Maintain inventory of sales materials, office supplies, refreshments, and customer resources.
• Ensure the reception and customer waiting areas remain organized, clean, and welcoming.
• Assist with coordinating sales meetings, events, and administrative activities.
• Generate daily activity reports and maintain operational documentation.
• Collaborate with center leadership and corporate teams to ensure efficient workflow and outstanding customer service.
• Participate in required onboarding, compliance, and industry-specific training programs.
• Maintain confidentiality of customer information and comply with all applicable privacy regulations.

Minimum Education & Experience Requirements

Required

• High school diploma or equivalent.
• 1–3 years of experience in customer service, administrative support, front desk, retail, hospitality, healthcare, or sales support.
• Experience scheduling appointments and managing customer interactions.
• Experience using Microsoft Office applications, including Word and Excel.
• Basic computer proficiency with CRM or customer management systems.

Preferred

• Associate's or Bachelor's degree in Business, Healthcare Administration, Marketing, Communications, or a related field.
• Previous experience in insurance, healthcare, Medicare, retail sales, or financial services.
• Experience supporting a customer-facing sales organization.

Special Requirements

• Ability to complete required paid training and onboarding programs.
• Ability to work assigned seasonal schedules and business hours.
• Ability to maintain confidentiality of customer and company information.
• Ability to travel locally if required for meetings or training.
• Ability to successfully complete any required background screening.

Knowledge, Skills, and Abilities

• Excellent customer service and interpersonal communication skills.
• Strong organizational and multitasking abilities.
• Ability to coordinate appointments and manage multiple priorities.
• Strong attention to detail and accuracy in data entry.
• Excellent verbal and written communication skills.
• Working knowledge of Microsoft Word, Excel, Outlook, and CRM software.
• Ability to learn insurance products, Medicare programs, and company procedures.
• Problem-solving and critical-thinking skills.
• Ability to work independently and collaboratively in a team environment.
• Strong time management and follow-through.
• Ability to remain calm and professional in a fast-paced customer environment.

Additional Desired Characteristics

• Experience working in a Medicare, healthcare, insurance, or retail environment.
• Customer-focused mindset with a passion for helping others.
• Experience coordinating appointments or scheduling for sales teams.
• Familiarity with CRM platforms such as Salesforce, Dynamics, or similar systems.
• Ability to quickly adapt to changing priorities and customer needs.
• Professional appearance and positive attitude.
• Primarily office-based in a customer-facing Medicare Center.
• Frequent interaction with customers, sales representatives, and management.
• Fast-paced environment with seasonal increases in customer volume.
• Standard business hours with occasional overtime during peak enrollment periods.
• Initial training provided, followed by ongoing coaching and development opportunities.