SALES & SERVICE REPRESENTATIVE

Engineering-Services-; Dyersville (IA); On-site; USD 32,000 - 52,000; Full time

Job summary

Engineering-Services- is seeking a Customer Service Representative to handle inquiries and resolve issues. You will answer incoming calls, determine inquiry nature, relay information, ask probing questions, and refer to the right source.

You will gather information from catalogs, vendor references, internal databases, and online sources, then document outcomes in customer accounts. Responsibilities include staying organized, de-escalating upset customers, presenting solutions to the Customer

Qualifications

• High School diploma required with 4 years of customer service experience.
• Ability to communicate effectively verbally and in writing.
• Proficiency in using computer systems to resolve problems.

Responsibilities

• Answer incoming phone calls and determine the nature of inquiries.
• Relay information or ask probing questions to resolve issues.
• Refer customers to appropriate sources as needed.
• Document inquiries and outcomes in customer accounts.
• Remain calm and de-escalate upset customers.
• Follow policies and procedures to resolve problems.

Skills

Problem Solving

Oral Communication

Written Communication

Customer Service Focus

Education

High School diploma

Job description

Summary: The person in this position reports to the Customer Service Manager, and is responsible for accepting, addressing, and resolving customer questions, issues, problems, and complaints.Essential Duties and Responsibilities:Answer incoming phone calls, and determine the nature of the inquiry.Respond to the inquiry by eitherA. Relaying the information the customer wantsB. Ask probing questions to determine the root of the situation/inquiryC. Referring the customer to a more appropriate source of information.Acquire information from one or more of the following sources:A. E10, Order Power and CRMB. ESAPCO catalogs and reference booksC. Vendor catalogs and reference booksD. A knowledgeable person within the company or the vendorE. An internet sourceF. An example of the productRemain organized to ensure issues are addressed in a timely fashion and customers are updated regularly should the issue not be resolved in one call.Remain calm while talking with upset customers.De-escalate the situation by calming the customer and focusing on a resolution to the situation.Accurately document inquires or situations on customer accounts.Present possible solutions regarding common customer complaints to the Customer Service Manager.Follow documented policies and procedures in resolving issues, problems or complaints.Competencies:To perform the job successfully, an individual should demonstrate the following competencies:Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents data effectively; Able to read and interpret written information.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge of sales and customer service techniquesAbility to communicate with customers under all sorts of conditionsAbility to use computer systems to solve problemsAbility to communicate effectively verbally and in writingAbility to research problems and discover informationAbility to use complex computer systemsSkill in appeasing difficult or angry customersEducation and/or Experience:High School diploma and 4 years of customer service experience is required.Minimum Requirements:The ability to read and write at a 12th grade level, a personality suited to sustained interaction with angry and emotional people, and four years of experience in customer service activities.Training Needs:The person in this position needs continuous training in company policies and procedures, company computer systems, and tools and techniques used to facilitate customer service.Mathematical Skills:Basic math skill required.Reasoning Ability:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and peripheral vision.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.