Sales Office Coordinator

Rose Senior Living Carmel; Port Charlotte (FL); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

401K with employer match

Dental Insurance

Health Insurance

Vision Insurance

Life Insurance

Paid Time Off

Daily Pay

Extraordinary Rewards Program

Fun, caring, inclusive work环境

Job summary

South Port Square in Port Charlotte, FL is seeking a Marketing and Sales Office Coordinator to be the first impression for visitors and handle receptionist duties.

You will manage administrative tasks, support marketing events, and contribute to our hospitality‑driven culture, with opportunities to collaborate across departments and drive resident engagement.

Qualifications

• Administrative degree with 3+ years' experience OR high school diploma with 5+ years' experience.
• Strong organizational skills.
• Experience in a professional office setting or hospitality with strong communication skills.
• Proficient in Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent keyboarding and proofreading skills.
• Ability to multitask.
• Takes Initiative.

Responsibilities

• Answers and directs incoming calls; manages lead distribution.
• Greets visitors and upholds the Life Care Services Extraordinary Impressions program.
• Plans and executes marketing events within approved budgets.
• Processes invoices and maintains budget performance spreadsheets.
• Manages office inventory and orders supplies within budget.
• Maintains office schedule including events, staff schedules and appointments.
• Updates the Community website and supports social media and newsletters.
• Coordinates and serves as the marketing and sales contact for other departments.
• Provides admin support to Marketing and Sales Director and Residency Counselors.
• Redirects residents to the appropriate contact.

Skills

Strong written and verbal comms

Customer service

Multitask

Takes Initiative

Education

Administrative degree

High school diploma

Tools

Microsoft Office

Job description

WHO ARE WE?

Come join our dedicated team at South Port Square, a 40-acre campus in Port Charlotte, close to Charlotte Harbor and Punta Gorda - one of Florida's best-kept secrets! You'll be part of a team with a strong work ethic, where management and co-workers are committed to making a positive impact on our residents’ lives. These extraordinary leaders will help you craft a fulfilling senior living career.

For over 35 years, South Port Square has been meeting the growing needs of retirees and seniors. We're one of twelve retirement communities in Florida managed by LCS, the nation’s leading developer and manager of senior living communities.

We strive to create an environment of trust and transparency, helping employees find purpose in their work and reach their highest potential. South Port Square is actively seeking a hospitality-driven professional to join our growing team! #nonclinical

ABOUT THE ROLE:

The Marketing and Sales Office Coordinator is the first impression for people visiting our community. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, serving in a hospitality role, managing office inventory and providing other administrative support functions

Here are a few of the daily responsibilities of a Sales Office Coordinator:

• Answers and directs incoming phone calls and manages the lead distribution system
• Greets and serves all visitors in the marketing office in accordance with the Life Care Services Extraordinary Impressions program
• Plans and implements all elements associated with marketing events within the approved budget
• Processes invoices and is responsible for maintaining budget performance spreadsheets
• Manages the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget
• Maintains and updates the office schedule including events, staff schedules and appointments
• Manages communication of updates to the Community website and other digital responsibilities as assigned including taking an active role in the community social media strategy
• Coordinates and creates the marketing newsletter and paper/digital flyers for upcoming events
• Serves as the primary marketing and sales contact for communication with other departments
• Provides administrative support to the Marketing and Sales Director and Residency Counselors as requested
• Redirects residents to the appropriate contact for questions, comments or concerns
• Maintains a professional appearance at all times
• Attends meetings as requested
• Assumes responsibilities for personal work areas and maintaining areas in a presentable manner.

Here are a few of the qualifications we need you to have:

• Administrative degree and a minimum 3 years' experience or high school diploma and minimum of 5 years' experience
• Strong organizational Skills
• Experience in a professional office setting or hospitality environment, where good communication (especially telephone) and customer relation skills are essential
• Proficient in the use of various software including Microsoft Office applications
• Strong written and verbal communication skills
• Excellent keyboarding and proofreading skills
• Ability to multitask
• Takes Initiative

What We Offer:

• 401K with employer match
• Dental Insurance
• Health Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off
• Daily Pay
• Extraordinary Rewards Program
• Fun, caring, inclusive work environment!

Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu, and COVID-19 vaccine status.

Full-Time

Salary from: $19.00 per hour

Background Screening Requirement: This position requires background screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit: https://info.flclearinghouse.com.

EEO Employer