Sales & Executive Coordinator

Midwest Event Solutions; West Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Midwest Event Solutions and Elevated Events are looking for a proactive, highly organized Sales & Executive Coordinator to support our leadership team and help drive business growth. This position primarily supports the owner of Midwest Event Solutions while also providing executive and sales support to Elevated Events for approximately 8-10 hours each week.

We're looking for someone who enjoys bringing order to chaos, thrives on building relationships, and takes pride in making sure

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• Proactive mindset to anticipate needs and solve problems.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, polished interactions with clients.
• Detail-oriented with excellent follow-through.
• Tech-savvy and quick to learn new software.
• Experience with CRM, Microsoft Office, and Google Workspace is a plus.

Responsibilities

• Manage calendars, inboxes, meetings, and executive priorities.
• Serve as the professional first contact for clients, vendors, and partners.
• Respond to inquiries and ensure timely follow-up on leads.
• Prepare proposals, quotes, contracts, and client communications.
• Maintain the CRM and move sales opportunities through the pipeline.
• Coordinate meetings, site visits, walkthroughs, and project logistics.
• Research prospective clients and assist with outbound business development.
• Track action items and keep projects on schedule.
• Assist with reporting, special projects, and day-to-day executive support.
• Provide approximately 8-10 hours per week of similar sales and admin support for Elevated Events.

Skills

Organizational skills

Communication

Proactive mindset

Multi-tasking

Client interaction

Attention to detail

Tech-savvy

CRM experience

Microsoft Office

Google Workspace

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

Schedule: Full-Time, Weekdays with occasional weekends

About the Role

Midwest Event Solutions and Elevated Events are looking for a proactive, highly organized Sales & Executive Coordinator to support our leadership team and help drive business growth.

This position primarily supports the owner of Midwest Event Solutions while also providing executive and sales support to Elevated Events for approximately 8-10 hours each week.

We're looking for someone who enjoys bringing order to chaos, thrives on building relationships, and takes pride in making sure opportunities never slip through the cracks. If you're the type of person who notices what needs to be done before anyone asks, you'll fit right in.

What You'll Do

• Manage calendars, inboxes, meetings, and executive priorities.
• Serve as a professional first point of contact for clients, vendors, and partners.
• Respond to inquiries and ensure every lead receives timely follow-up.
• Prepare proposals, quotes, contracts, and client communications.
• Maintain our CRM and keep sales opportunities moving through the pipeline.
• Coordinate meetings, site visits, walkthroughs, and project logistics.
• Research prospective clients and assist with outbound business development.
• Track action items and help keep projects on schedule.
• Assist with reporting, special projects, and day-to-day executive support.
• Provide approximately 8-10 hours per week of similar sales and administrative support for Elevated Events.

What We're Looking For

• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• A proactive mindset with the ability to anticipate needs and solve problems.
• Comfortable managing multiple priorities in a fast-paced environment.
• Professional, polished, and confident interacting with clients.
• Detail-oriented with excellent follow-through.
• Tech-savvy and quick to learn new software.
• Experience with CRM systems, Microsoft Office, and Google Workspace is a plus.
• Previous experience in executive support, sales coordination, customer service, project coordination, or a similar role is preferred.

Why You'll Love Working Here

We aren't a big corporation where you're just another employee. We're a close-knit team that values creativity, initiative, and people who love making things happen.

You'll work directly alongside two passionate business owners, gain experience across a wide variety of live events from theatre productions and school events to festivals, weddings, and everything in between, and have the opportunity to make a real impact on how our companies grow. We believe in empowering our team, celebrating great work, and creating an environment where good ideas are welcomed, no matter who they come from.

If you're looking for a role where every day is different, your contributions matter, and you'll have the opportunity to grow alongside a company that's always evolving, we'd love to meet you.

• Competitive salary based on experience
• Paid time off
• Opportunity for professional growth and advancement
• A collaborative, supportive team environment
• The chance to make a meaningful impact on two growing companies