Sales Executive Assistant for a Fast Pace Global Team

Mars (New); Chicago (IL); On-site; USD 75,000 - 103,000; Full time

Benefits offered by this job

Bonus potential

Mars University access

Competitive benefits

Job summary

Mars (New) is seeking an Executive Assistant to support the Sales team within the Accelerator Division at the Wells Street office in Chicago. The role requires handling complex calendars, travel planning, and high-level communications with senior leaders.

Ideal candidates will have 3+ years in an EA/administrative role, strong organizational and analytical abilities, and proficiency with Word, Excel, PowerPoint, Outlook and MS Teams. Collaboration with multiple assistants and stakeholders is key.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field is preferred.
• At least 3 years of experience in an executive assistant or administrative role.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work with high-level executives.
• Proficient with Word, Excel, PowerPoint, Outlook, and MS Teams.
• Discretion with confidential information.

Responsibilities

• Maintain, organize, prioritize and resolve conflicts with the executive’s calendar by scheduling meetings, appointments, and travel arrangements.
• Arrange domestic and international travel – flights, hotels & transfers.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Attend meetings, take notes, and track action items.
• Assist with or lead specific projects and initiatives as directed by the executive, ensuring deadlines and objectives are met.
• Engage with planning and execution of the National Sales Meeting.

Skills

Executive support

Calendar management

Communication

Travel coordination

Prioritization

Problem solving

Interpersonal

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Outlook

MS Teams

Job description

Mars (New) is seeking an Executive Assistant to support the Sales team within the Accelerator Division at the Wells Street office in Chicago. The role requires handling complex calendars, travel planning, and high-level communications with senior leaders.

Ideal candidates will have 3+ years in an EA/administrative role, strong organizational and analytical abilities, and proficiency with Word, Excel, PowerPoint, Outlook and MS Teams. Collaboration with multiple assistants and stakeholders is key.