Sales Executive Assistant – Accelerator Growth

Mars Incorporated in; Chicago (IL); On-site; USD 75,000 - 103,000; Full time

Benefits offered by this job

Mars University

Competitive salary & benefits

Bonus program

Job summary

Mars Incorporated's Accelerator Division in Chicago seeks an Executive Assistant (EA) to provide high-level support to senior sales executives. The role emphasizes scheduling, communications, travel, and project coordination in a fast-paced environment.

The ideal candidate will have a bachelor’s degree, 3+ years’ EA experience, excellent communication, and strong organizational skills to support a dynamic Sales organization.

Qualifications

• A bachelor’s degree in business administration, communications, or related field is preferred.
• 3+ years of experience in an executive assistant or administrative role is typically required.
• Excellent written and verbal communication skills.
• Problem-solving and critical thinking abilities.
• Strong attention to detail and ability to work independently.
• Ability to adapt to a dynamic, fast-paced work environment.
• Professional demeanor and ability to interact with high-level executives and stakeholders.
• Excellent organization and analytical skills, capable of managing competing priorities and leading projects.

Responsibilities

• Maintain, organize, prioritize and resolve conflicts with the executive's calendar by scheduling meetings, appointments, and travel arrangements.
• Interface with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Arrange domestic and international travel - flights, hotels & transfers.
• Plan and coordinate meeting logistics, conferences, and guest arrangements.
• Attend meetings, take notes, and track action items.
• Lead projects and initiatives as directed by the executive to meet deadlines.
• Assist with budgets, expenses, and invoices.

Skills

Communication skills

Problem-solving

Organizational skills

Stakeholder management

Adaptability

Education

Bachelor’s degree in business administration, communications, or related field

Tools

Word

Excel

PowerPoint

Outlook

MS Teams

Job description

Mars Incorporated's Accelerator Division in Chicago seeks an Executive Assistant (EA) to provide high-level support to senior sales executives. The role emphasizes scheduling, communications, travel, and project coordination in a fast-paced environment.

The ideal candidate will have a bachelor’s degree, 3+ years’ EA experience, excellent communication, and strong organizational skills to support a dynamic Sales organization.