Sales & Events Coordinator - The Harpeth Hotel

Valor Hospitality Partners, LLC; Franklin (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Daily Pay

Hotel discount program

Uniforms provided

Health, Dental, Vision insurance

401k with employer match

Food & beverage discounts

Tuition reimbursement

Job summary

The Harpeth Hotel in Franklin, TN, is seeking a Sales & Events Coordinator to support the hotel’s sales & events team and manage administrative tasks from lead generation to post-event follow-up.

You will coordinate group bookings, prepare proposals and contracts, maintain data integrity in the CRM, and ensure timely communication with clients and vendors; prior sales/events experience is preferred and strong organization is essential.

Qualifications

• Two to four-year college degree or equivalent education/experience.
• Sales/Events experience preferred.
• Ability to manage and organize complex projects and priorities.

Responsibilities

• Assist in executing administrative, sales, and event tasks from lead to checkout.
• Process incoming leads and execute sales reporting requirements.
• Prepare proposals, contracts, resumes, and maintain data integrity in the sales system.
• Coordinate groups, events, VIPs, and business travel guests with hotel operations.

Skills

Sales experience

Event coordination

CRM software

Communication

Budgeting

Education

Two to four-year college degree

Tools

Microsoft Office

CRM software

Job description

## Sales & Events Coordinator - The Harpeth HotelApplylocations: The Harpeth Hotel, Franklin, Tennesseetime type: Full timeposted on: Posted Todayjob requisition id: JR108749# COMPANY OVERVIEWAt Valor, we are passionate Hotelitarians—driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you’re someone who notices the little things and strives to make a lasting impact, you’ll thrive here.Please visit http://www.valorhospitality.com to learn more about our existing hotels, other exciting job opportunities and our company.**POSITION PROFILE**The Sales & Event Coordinator is a key member of the sales team in driving sales growth and providing exceptional customer service. This position will provide the necessary administrative & sales support to the hotel’s sales & event team and will be the point of reference for colleagues and customers alike, by keeping schedules and providing feedback, documentation, and information. The Sales & Event Coordinator will facilitate the team’s activities to help maximize their performance and the solid and long-lasting development of the hotel’s sales success. The Sales & Event Coordinator may also be tasked with performing some direct sales activities depending on the needs of the hotel.**ESSENTIAL RESPONSIBILTIES*** The Sales & Events Coordinator will assist in the execution of the administrative process, service, detail, and efficiently communicate to all departments the group & event needs from the time of booking through check out date.* Efficiently performing all assigned sales duties including processing incoming leads and executing sales reporting requirements.* Ensure all deadlines are met, performing assigned duties, maintaining sales data files, and acting as a liaison between hotel and clients and vendors as directed.* Assist in the servicing of groups, events, VIP, and Business Travel guests as directed, and maintain files and sales databases as per company standards.* Ensure efficient communication of group & event needs to hotel operations team.* Execute assigned sales reporting and ensure all deadlines are met.* Monitor phones, voicemails, emails and inquiries and maintain a 2- hour response time when possible.* Generate reports, prepare proposals, contracts, resumes, collect details as directed and maintain data integrity of sales system.* Process, log and handle gift certificates, and planner points as directed.* Attend internal meetings as directed* Utilize Microsoft Office Suite, customer relationship management software, and other relevant business software.* All other duties and tasks as assigned.**REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES*** Two to four-year college degree or equivalent education/experience.* Sales/Events experience preferred.* Ability to manage and organize complex projects and establish priorities consistent with department/club objectives.**PHYSICAL DEMANDS*** Outside sales calls, servicing groups, site inspections, attending meetings, travel and community/ industry functions* Lift up to 10 lbs.(amenities when making sales calls, attending trade shows, etc.)* Hotel tours, sales calls, trade shows# BENEFITS PACKAGE* Competitive Salary* Daily Pay!* Team Member Hotel Discount Program* Uniforms Provided for most positions* Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options* Paid PTO* 401k with employer match* Food and Beverage Discounts* Tuition Reimbursement**WHY THE HARPETH:**As historic downtown Franklin's only hotel, we pride ourselves on being a home away from home for our guests and our team members are a large part of that experience. From benefits like special hotel rates around the world to discounted food and beverage items, we are made for those who love to travel as much as our guests.At The Harpeth, we are dedicated to being open minded and implementing new ideas to assure a high level of productivity and professionalism. We do our best to encourage communication and listening to every team member equally. We are committed to you and your career advancement by providing you the opportunity to be successful through career growth and internal promotions.If you think you bring the ideal blend of skills, attitude and teamwork, sprinkled with a love of history and a small-town vibe, this could be the perfect home for you! Are you passionate and creative with a desire to grow? Let’s talk!### The Harpeth hotel# ABOUT THE HARPETH# The Harpeth Franklin Downtown, Curio Collection by Hilton, is located in the heart of Historic Franklin, just minutes from Nashville. Situated in the cornerstone of Franklin, discover boutique and antique shopping, one-of-a-kind restaurants, live music and historical landmarks, right on our doorstep. The Harpeth is located a short distance to the Cool Springs business district, home of Nissan North American Headquarters, MARS Petcare, Schneider Electric and countless more.The Harpeth offers 119 elegantly appointed guest rooms, with views of historic Franklin or a tranquil courtyard. Enjoy our 55-inch HDTVs, TVs, in-room coffee, WiFi, flexible workspace, robes, slippers, oversized bathrooms, and closets. For events, the Harpeth offers over 5,000 square feet of inspired event space, many with natural light. Grab a hand-crafted cocktail at 1799 bar and experience the best is southern cuisine at 1799 restaurant.Click here to learn more about what makes the Harpeth Hotel a one-of-a-kind experience in the Nashville area.