Sales & Events Coordinator

The Ned & Ned's Club; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Company Paid

Life, STD, LTD Insurance

Commuter Benefits

$250 referral bonus + competitive pay

Career development and international机会

Flexible work schedules

Discounted family rates

Night Stay (every 6 months)

Two weeks’ vacation, 9 days PTO, 10/H"

Job summary

The Ned & Ned's Club in New York is seeking a Sales Coordinator to support the Sales and Events team by handling administrative and operational components of the sales process. This role emphasizes accurate record-keeping, CRM management, and cross-department coordination to ensure a seamless client lifecycle.

You will work in a fast-paced environment, develop exposure to sales strategy and revenue operations, and assist with site visits, proposals, and event materials while maintaining brand

Qualifications

• 1 year of experience in hotel sales, events, or hospitality.
• Proficiency with MS Office and hospitality software (Delphi/Tripleseat/Opera/Cvent).
• Strong communication and organizational skills with attention to detail.
• Ability to coordinate with multiple departments and maintain records.

Responsibilities

• Support the Sales and Events team by managing administrative aspects of the sales process, including lead distribution and client correspondence.
• Maintain accurate records across CRM and PMS platforms to support revenue generation and reporting.
• Act as liaison between Sales and Front Office, F&B and Operations to deliver a seamless guest experience.
• Track contracts, deposits, rooming lists, and deadlines to maximize revenue opportunities.
• Prepare materials for site inspections, client visits, and in-house events.
• Prepare and distribute sales reports, event documentation, and production reports.
• Support planning and execution of in-house events and VIP experiences.
• Maintain sales collateral and marketing materials reflecting current offerings and brand standards.
• Participate in weekly sales and operational meetings to align teams.

Skills

Communication skills

Organizational skills

Attention to detail

Team coordination

Tools

Salesforce

Delphi

Tripleseat

MS Office

Outlook

Cvent

Opera

Job description

The Position

The Sales Coordinator is a detail-oriented professional who supports the Sales and Events team by managing the administrative and operational components of the sales process. This role is responsible for maintaining accurate systems, coordinating sales activities, and ensuring a high standard of service throughout the client lifecycle.

The Position

The Sales Coordinator is a detail-oriented professional who supports the Sales and Events team by managing the administrative and operational components of the sales process. This role is responsible for maintaining accurate systems, coordinating sales activities, and ensuring a high standard of service throughout the client lifecycle.

The role requires a highly organized, effective communicator who thrives in a fast-paced environment. This position is designed as a developmental role, offering exposure to sales strategy, client engagement, and revenue operations while contributing to the overall success of The Ned.

This individual must possess good communication skills, be able to resolve conflicts and have a thorough understanding of Ned policies, procedures and expectations.

Essential Functions

• Support the Sales and Events team by managing and coordinating all administrative aspects of the sales process, including lead distribution, proposal preparation, and client correspondence to ensure timely and professional responses that align with departmental goals
• Maintains and owns accurate and up-to-date records across all sales and property systems, including CRM(Salesforce/Delphi/Tripleseat) and PMS platforms, ensuring proper management of group bookings, room blocks, client profiles, and billing details to support revenue generation and reporting accuracy
• Coordinate client and operational needs by acting as a liaison between Sales and internal departments (Front Office, F&B, Operations), ensuring all group and event details are clearly communicated and executed to deliver a seamless guest experience
• Track and manage key sales deadlines, including contracts, deposits, rooming lists, and pick-up milestones, ensuring compliance with hotel policies and supporting the team in maximizing revenue opportunities
• Assist with site inspections, client visits, walk throughs, and in-house events by preparing materials, coordinating logistics, and supporting the overall client experience to enhance conversion and client satisfaction
• Prepare and distribute sales reports, event documentation, and communication materials, including weekly event packets, group resumes, and production reports, to ensure alignment across teams
• Support planning, set up, and execution of in-house events and VIP experiences
• Support departmental initiatives by maintaining sales collateral, proposal templates, and marketing materials, ensuring all content reflects current offerings and brand standards
• Participate in weekly sales meetings and other required operational meetings contributing to team alignment, communication, and overall sales strategy execution
• Maintain knowledge of hotel policies, safety standards, and operational procedures, and provide support to leadership with administrative tasks and special projects as needed

Preferred Qualifications…

• At least 1 year of experience in hotel sales, events, or hospitality
• Previous hotel or customer-facing experience preferred
• Market knowledge preferred
• Experience in using MS Office (MS Excel and MS PowerPoint, in particular) and Outlook as well as Lanyon/Cvent, TEAMS, Delphi, Tripleseat and Opera

Physical Requirements:

• Must be able to seize, grasp, turn and hold objects with hands.
• Fast-paced movements are required to go from one part of the club to others.
• Must be able to move, pull, carry, or lift at least 20 to 60 pounds.
• Occasionally kneel, bend, crouch and climb as required.
• Must be able to use step ladder.

Work Perks…

• Medical, Dental, Vision, Company Paid Life, STD, LTD Insurance, Commuter Benefits
• $250 referral bonus + competitive compensation
• Career development, career training and the opportunity to work internationally
• Flexible work schedules
• Discounted family rates
• Family meals, complementary Night Stay (every 6 months of service)
• Two weeks’ vacation, 9 days PTO, 10 Holidays and much more

The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop, and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Please let us know of any specific needs you may have during your interview.

All candidates must be authorized to live and work in the US to be considered for this role.

#lovethened