Sales Administrative Assistant - Sysco Ventura

Sacbar; Oxnard (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Sacbar in Oxnard, CA is seeking a Sales Administrative Assistant to provide direct clerical support to the VP of Sales and assist with daily operations. The role requires strong organizational skills and proficiency with MS Office and CRM systems.

You will coordinate travel, prepare reports, maintain files, and support sales meetings, food shows, and promotional activities while handling confidential information with discretion.

Qualifications

• High school education required.
• Bachelor's degree in business administration or related field preferred.
• 1–2 years of executive-level administrative support experience; 2 years preferred.

Responsibilities

• Support the Vice President of Sales with clerical tasks and scheduling.
• Prepare correspondence, reports, and documents using Word, Excel, PowerPoint, and Access.
• Manage VP of Sales email and travel arrangements for sales staff.
• Maintain CRM records (Sysco 360) and generate promotional reports.
• Order supplies and assist with company events such as food shows and meetings.
• Respond to solicitations for donations and coordinate POS materials where needed.
• Screen calls, balance multiple projects, and maintain filing systems.
• Provide confidential information handling and professional conduct under pressure.

Skills

Typing 50 wpm

MS Word

MS Excel

MS PowerPoint

MS Outlook

Interpersonal skills

Effective communication

Detail-oriented

Education

High school diploma

Bachelor's degree in business administration or related field

Tools

Sysco CRM 360

Business Objects

Job description

JOB SUMMARY

The sales admin provides direct clerical support to the Vice President of Sales for local sales.

RESPONSIBILITIES

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales e-mail.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and takes messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point-of-Sales (POS) material and flyers
• Run pre-formatted Business Objects tracking, commission, etc reports.
• Create and maintain promotional tracking spreadsheets
• Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.

QUALIFICATIONS

Education

• High School education required.
• Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.

Experience

• 1-2 years' related administrative experience providing support to an executive-level supervisor.
• 2 years' related administrative experience providing support to an executive-level supervisor preferred.

Professional Skills

• Working knowledge of Sysco Sales processes, organization and product categories preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Able to type a minimum of 50-wpm accurately.
• Must possess strong interpersonal skills.
• Capable of communicating effectively with all levels of employees and management.
• Remain poised, professional and diplomatic under pressure.
• Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
• Demonstrated ability to plan and organize work activities.
• Analyze and disseminate forms.
• Manage work time efficiently.
• Follow procedures and policies.
• Identify and solve problems.
• Retain a file system to include alphabetical, numerical, and chronological filing activities.
• Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Compute rate, ratio, and percent and to draw and interpret bar graphs.
• Proofread and make appropriate spelling and grammar corrections to documents written in English.
• Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
• Handle confidential information with integrity and discretion.

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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