Sales Coordinator - Entry Level

ZMC Hotels, LLC; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

401(k)

Dental insurance

Employee discounts

401(k) Retirement Plan (subject toelig

Hotel Employee Discount Program

Career Growth & Professional Developm

Flexible Part-Time Schedule

Job summary

ZMC Hotels, LLC is seeking a Part-Time Dual Sales & Events Coordinator to support meetings, events, and group business at two hotel properties. You will work with the Area Sales Manager and operations teams to coordinate details, communicate with clients, and ensure every aspect is handled with care.

This role suits someone organized, detail-oriented, and passionate about hospitality, with responsibilities split between the sales office and on-site event activities. Flexible scheduling may apply.

Qualifications

• High School Diploma or GED required.
• Event coordination or administrative experience preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal, written, and interpersonal communication.
• Ability to manage multiple tasks and deadlines while staying professional.

Responsibilities

• Assist with planning, coordination, and execution of meetings, events, and group functions at two hotel properties.
• Serve as a point of contact for meeting and event clients with timely communication and service.
• Coordinate event details including room setups, audiovisual needs, catering, and special requests.
• Communicate meeting requirements to hotel operations for seamless execution.
• Assist with event setup, client arrivals, and on-site coordination as needed.
• Follow up with clients to ensure satisfaction and future opportunities.

Skills

Organizational skills

Communication skills

Customer service

Administrative experience

Event coordination

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Benefits

• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Dental insurance
• Employee discounts

Benefits

• 401(k) Retirement Plan (subject to eligibility)
• Hotel Employee Discount Program
• Career Growth & Professional Development Opportunities
• Flexible Part-Time Schedule

Reports to: Area Sales Manager. Employment Type: Part-Time.

Are you organized, detail-oriented, and passionate about creating memorable guest experiences? We are looking for a friendly and enthusiastic Part-Time Dual Sales & Events Coordinator to support meetings, events, and group business at two hotel properties.

In this role, you'll work closely with the Area Sales Manager and hotel operations teams to help coordinate meetings and events, communicate with clients, and ensure that every detail is handled with care. From assisting with event arrangements to welcoming clients and preparing meeting spaces, you'll play an important role in delivering exceptional hospitality experiences.

This is a great opportunity for someone who enjoys event planning, thrives on organization, and is looking for a flexible, part-time position in the hospitality industry.

Responsibilities

Meeting & Event Coordination

• Assist with the planning, coordination, and execution of meetings, events, and group functions at two hotel properties.
• Serve as a point of contact for meeting and event clients, providing timely communication and exceptional customer service.
• Coordinate event details, including meeting room setups, audiovisual needs, catering arrangements, and special requests.
• Communicate meeting and event requirements to hotel operations teams to ensure seamless execution.
• Assist with event setup, client arrivals, and on-site coordination as needed.
• Follow up with clients to ensure satisfaction and assist with future meeting or event opportunities.

Sales & Group Support

• Support the Area Sales Manager with meeting and group inquiries, proposals, contracts, and event-related correspondence.
• Assist with checking meeting space availability, room blocks, and hotel inventory for potential group business.
• Enter and maintain group and event information in hotel sales systems and property management systems.
• Assist with coordinating hotel site tours and client visits.
• Maintain accurate event files, client records, and sales documentation.

Qualifications & Skills

• High School Diploma or GED required.
• Event coordination, customer service, or administrative experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple tasks and deadlines while maintaining a positive, professional attitude.
• Comfortable working independently and collaboratively with hotel teams.
• Proficiency in Microsoft Office Suite preferred.
• A genuine passion for hospitality and creating positive client experiences.

Physical Requirements

• Ability to sit, stand, and walk for extended periods, particularly during meetings and events.
• Manual dexterity sufficient to operate computers, phones, and other office equipment.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to occasionally lift up to 20 pounds.

This is a part-time position supporting two hotel properties, with responsibilities split between the sales office and on-site meeting and event activities.

Scheduling will be based on business needs and may include occasional evenings or weekends to support scheduled meetings and events. Flexibility during event periods is appreciated.

If you enjoy working with people, staying organized, and being part of a team that takes pride in delivering exceptional experiences, we'd love to hear from you!