Sales Coordinator

The Wurzak Hotel Group; Reston (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive Salary

Paid Time Off

Medical, Dental, Vision health ins.

Hotel and travel discounts

401k/retirement plan

Education and professional development

Complimentary employee meals

Employee recognition events

Job summary

Sheraton Reston is seeking a Sales Coordinator to respond to guest inquiries, manage group room reservations, and coordinate with group contacts and housing companies.

You will handle block management, rooming lists, and communications to ensure guest satisfaction and accurate billing, while staying informed on promotions, pricing, and sales strategies to meet client needs.

Qualifications

• High School Education or GED required.
• Minimum 2 years of hotel Front Office or Sales experience.
• Experience with Lightspeed PMS and Marriott CI/TY and MARSHA preferred.

Responsibilities

• Act as primary resource for group block management incl. building blocks and entering group rooming lists.
• Assign rooms per guest requests and preferences.
• Act as information resource for hotel and client.
• Verify information and disseminate as appropriate.
• Maintain knowledge of sales, reservations and front office, revenue management concepts.
• Maintain files for group bookings and provide communications to planners.
• Post charges to guest accounts and assist with guest departures and payments.

Skills

Excellent communication

Customer service

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma or GED

Hotel Front Office or Sales experience

Tools

Excel

Outlook

Lightspeed PMS

Marriott CI/TY

MARSHA

Job description

Sheraton Reston is looking for a Sales Coordinator responsible for responding to guest inquiries about group room reservations, providing information, and reserving rooms for guests coming to the hotel. This role acts as a liaison between the hotel, group contacts, and housing companies in regard to the detailing of all group blocks and entering rooming lists. The Sales Coordinator will continue the arrival experience by ensuring clear communication with guest/group contact and by obtaining all necessary information and providing the guest a room that meets their expectations. This person will be well versed in promotions, events, pricing, and sales strategy to meet the guest’s requests.

Essential Functions

• Act as the primary resource for the operational and administrative functions for group block management including building blocks, entering group rooming lists, managing group inventory, billing, and prearrival tasks as required.
• Assign room(s) according to guest requests and preferences whenever possible.
• Act as a resource to the hotel and the client for information.
• Verify information and disseminate as appropriate.
• Maintain a working knowledge of the sales, reservations and front office, accounting areas. Have a thorough understanding of the operational areas, guest patterns, demand periods and seasons.
• Maintain a working knowledge of revenue management principles as it applies to the hotel in general by attending revenue management and sales meetings in order to ensure financial objectives of the property are met.
• Possess a working knowledge of the brand’s guest loyalty program and how it applies to group customers in order to ensure proper credit for reward programs to meeting planners.
• Attend appropriate meetings to be aware of business trends, new bookings and changes to current bookings.
• Attend Weekly Strategy Meeting.
• Maintain accurate files and systems for information retrieval as it relates to group bookings.
• Provide professional customer service to internal and external candidates.
• Correspond regularly with group contacts in regard to modifying existing reservations, fulfilling special requests, etc.
• Maintain knowledge of current hotel events, activities, hours of operation, as well as any dining options that may be available.
• Post charges to guest accounts as designated.
• Facilitate guest departures by providing accurate statements and ensuring guest satisfaction and collecting all payments due.
• Perform other duties as assigned.

Skills and Qualifications

• Strong technical skills in Excel and Outlook. Computer proficiency, including Microsoft Office.
• Experience with hotel PMS systems and operational proficiency.
• Experience with Lightspeed PMS and Marriott CI/TY and MARSHA highly preferred.
• Superior oral/written communication skills; ability to interact successfully with all levels.
• Knowledge of general office equipment (e.g., fax machine, copy machine, printers).
• Excellent telephone etiquette. Tact and good judgment and proven experience interacting with customers and hotel management.
• Ability to handle multiline telephone systems and individual call functions such as hold, forward, and conference.
• Attention to details, good organizational skills and efficient time management.
• Ability to follow an appropriate course of action based on policies and procedures.
• Ability to work in a fastpaced environment, sometimes under pressure, while simultaneously handling competing and changing priorities.

Education and Experience

• High School Education or GED equivalent.
• Minimum 23 years of hotel experience working in Front Office or Sales.
• Must have an indepth knowledge of Front Desk and Reservations systems and procedures.
• Experience in the hospitality industry and knowledge of common industry terms and practices preferred.
• Experience with Lightspeed PMS and Marriott CI/TY and MARSHA highly preferred.

Our Perks

• Competitive Salary
• Paid Time Off
• Medical, Dental, Vision health insurance
• Robust supplemental insurance for Life, AD&D, Pets, legal and more
• Wellness programs for mental, physical, and financial wellness
• Hotel and travel discounts
• Generous retirement/401k benefits
• Education and professional development
• Complimentary employee meals
• Quarterly employee recognition luncheons

Equal Opportunity Employer

WHG is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture where all our team members can thrive. We have a zero-tolerance policy for workplace discrimination on the basis of someone’s race, gender, disability, or any other basis protected under federal, state, or local laws.