Sales Coordinator

EHS WYE MANAGER LLC; Park City (KS); On-site; USD 42,000 - 60,000; Full time

Job summary

Extell Hospitality Services is seeking a Sales Coordinator to support the Sales Team in coordinating bookings, managing client communications, and ensuring seamless execution from inquiry to arrival.

The role emphasizes building relationships, delivering exceptional service, and collaborating with Finance and Operations for payment needs in a fast-paced Canopy by Hilton Deer Valley setting.

Qualifications

• Excellent communication and presentation abilities for client interactions.
• Strong time management and attention to detail in a fast-paced hotel environment.
• Experience or knowledge of hospitality industry reporting, regulations, and best practices.

Responsibilities

• Qualify and sell hotel facilities and services to inbound inquiries and sales leads.
• Assist with proposals, contracts, and addendums preparation.
• Conduct hotel tours and site inspections for clients to showcase features.
• Maintain client loyalty through professional integrity and service.
• Coordinate room blocks in Sales & Catering System, CRS and PMS; manage inventory accuracy.
• Provide booking links to clients and handle routing/billing setups.

Skills

Communication skills

Interpersonal skills

Presentation skills

Time management

Attention to detail

Hospitality knowledge

Education

High School diploma or equivalent

Tools

Delphi

PMS

MS Office

Job description

Extell Hospitality ServicesExtell Hospitality Services is a dynamic extension of Extell Development Company, blending expertise in asset management, hotel and food & beverage operations with fiscal precision and innovative marketing. Headquartered in New York City and Deer Valley, Utah, Extell Hospitality Services is committed to elevating the art of hospitality with strategic, results-driven excellence.LocationPerched above the Jordanelle Reservoir and just steps from the Jordanelle Express Gondola, Canopy by Hilton at Deer Valley is your all-season gateway to adventure. Effortless ski-in access meets vibrant dining and après with live local music, while the rooftop lounge, game room, and year-round heated pool, jacuzzi, sauna, and plunge pool create the ultimate alpine retreat. Cozy yet dynamic, it’s mountain luxury reimagined.OverviewThe Sales Coordinator plays a key role in bringing memorable guest experiences to life. In this dynamic, detail-driven position, the Sales Coordinator will support the Sales Team in coordinating bookings, managing client communications, and ensuring seamless execution from inquiry to arrival. The successful candidate will thrive in a fast-paced environment, enjoy building relationships, and take pride in delivering exceptional service behind the scenes.Key ResponsibilitiesSales Prospecting & Lead ManagementQualify and sell hotel facilities and services to inbound inquiries and sales leads.Assist with the preparation and processing of proposals, contracts, and addendums.Conduct hotel tours and site inspections for clients to showcase property features.Participate in sales blitzes to actively pursue new business and increase market share.Maintain expert-level knowledge of the competitive set’s sales practices and “product” to effectively position the hotel.Client Relationship & Client Management:Build and maintain client loyalty through professional integrity and exceptional service.Serve as a primary contact alongside the sales account owner once a contract is executed.Manage communications and deadlines with clients from initial inquiry through completion to ensure total satisfaction.Technical & Administrative Operations:Build and manage room blocks within the Sales & Catering System, CRS, and PMS, ensuring inventory accuracy.Provide booking links to clients as necessary.Process and enter reservations (Group, Contract, Crew, Business Transient) and facilitate any required routing/billing setups prior to any applicable cut-off dates.Coordinate with Finance and Operations for any payment and billing needs.Adhere to all sales processes, including timely preparation and submission of internal reports and meetings.Event Detailing & Execution:Create and assist with detailing BEOs (Banquet Event Orders) and Group Resumes for confirmed business.Schedule and lead BEO/Resume meetings with property team weekly.Coordinate with F&B/Banquet teams and ensure any pre-event setup is aligned with client standardsSupport and coordinate between the group and internal departments during their stay to resolve any operational needs.QualificationsEducation: High School diploma or equivalent required and/or experience in a hotel or a related field preferred.Preferred Experience:Resort/Upscale Lifestyle experience3-5 years administrative or hotel experienceSkills:Exceptional communication, interpersonal and presentation skills, both written and oralAbility to adapt and thrive in a fast-paced environmentPossess basic mathematical skillsAttention to detail and excellent time management skillsIn-depth knowledge of hospitality industry reporting, regulations, and best practicesTechnical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams). Strong understanding of sales systems (Delphi) preferred, property management systems (PMS) preferred, and other relevant software.Why Join Extell Hospitality Services?EHS is dedicated to delivering exceptional hospitality through operational excellence and innovative strategies. This role provides an opportunity to lead a high-profile property and contribute to the success of a flagship operation in one of the world’s most dynamic environments.