Sales Coordinator

Oxbridge Health; Norwalk (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Oxbridge Health is seeking a Sales Coordinator in Norwalk, CT to own the RFP process end-to-end, manage carrier submissions, and prepare data for financial modeling. You will work with cross-functional teams and utilize AI tools to accelerate accuracy and throughput.

The role requires high organization, data literacy, and strong communication to ensure timely, accurate quotes and carrier responses in a fast-paced environment.

Qualifications

• Strong organizational and deadline-management skills.
• Ability to manage multiple RFPs with high accuracy.
• Experience using AI tools to speed data extraction and QA.
• Proficient in MS Office suite (Excel/Word/PowerPoint).

Responsibilities

• Submit RFPs to stop loss carriers on schedule and ensure complete packages.
• Compile and standardize carrier quote data for underwriting and sales.
• Prepare inputs for financial modeling and run through internal tooling.
• Maintain a single source of truth for RFP status and timelines.
• Collaborate with Sales, Underwriting, and Operations and coordinate with brokers/GA partners.

Skills

Highly organized

Process-driven

Data handling

AI tool proficiency

Excel

Word

PowerPoint

Excellent written/verbal communication

Follow-up with carriers/brokers

Tools

ChatGPT

Claude

Copilot

HubSpot

Salesforce

Job description

Company Overview

Our company is a start-up that specializes in episodes of care benefit plans. We have a deep expertise in episode pricing and analytics and our goal is to bring transparency and efficiency to the healthcare market. Our company is committed to providing high-quality, affordable healthcare to our customers.

Company Overview

Our company is a start-up that specializes in episodes of care benefit plans. We have a deep expertise in episode pricing and analytics and our goal is to bring transparency and efficiency to the healthcare market. Our company is committed to providing high-quality, affordable healthcare to our customers.

Role Description

The Sales Coordinator at Oxbridge Health owns the RFP process from intake through quote preparation, with full accountability for speed, accuracy, and completeness. This individual is the operational engine behind every stop loss quote, managing carrier submissions, organizing quote data, and preparing clean inputs for financial modeling so underwriters and sales can move quickly and confidently. The role is ideal for a highly organized, process-driven operator who thrives on follow-up, enjoys working with data, and is comfortable leveraging AI tools to accelerate accuracy and throughput.

Responsibilities

RFP Submission & Carrier Management

• Submit RFPs to stop loss carriers accurately and on schedule, ensuring each package is complete and properly formatted to carrier specifications.
• Track every submission and proactively follow up on all carrier responses, escalating delays before they impact sales timelines.
• Maintain consistent communication with carrier underwriting contacts to confirm receipt, clarify questions, and secure firm quote turnaround commitments.

Quote Data Compilation & Organization

• Compile carrier quote responses into a clean, structured, comparable format ready for underwriting and sales review.
• Catch inconsistencies, missing fields, and outliers in carrier responses; loop back with carriers to resolve before passing data downstream.
• Maintain a complete, organized library of carrier quote data, supporting documentation, and version history for each opportunity.

Financial Modeling Inputs & Internal Tooling

• Prepare and validate inputs for financial modeling, ensuring underwriters and analysts receive accurate, decision-ready data.
• Run outputs through internal pricing and quoting tools (this role operates the tools, it does not build the models).
• Use AI tools to speed up data extraction, summarization, quality-checking, and routine RFP tasks wherever they add accuracy or velocity.

RFP Tracking & Timeline Management

• Maintain a single source of truth for RFP status, deadlines, and carrier response timelines across all active opportunities.
• Monitor and report on key performance indicators including RFP turnaround time, clean submission rate, volume processed, error rate, and carrier response time.
• Identify recurring bottlenecks and recommend process or tooling improvements to compress cycle time and reduce rework.

Cross-Functional Collaboration

• Partner closely with Sales, Underwriting, and Operations to keep every RFP moving from intake through quote delivery.
• Coordinate with brokers, General Agents, and third-party partners to resolve data gaps and clarification requests quickly.
• Serve as a reliable internal point of contact for the status, history, and details of any RFP in flight.

Qualifications

• Highly organized and process-oriented, with a track record of managing multiple deadlines without dropping details.
• Persistent, professional follow-up skills with carriers, brokers, and internal partners.
• Comfortable working with data: organizing it, validating it, spotting errors, and preparing it for downstream use.
• Hands-on experience using AI tools (ChatGPT, Claude, Copilot, or similar) to accelerate work and improve accuracy.
• Strong proficiency with Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Comfort operating in a fast-paced, evolving environment where priorities shift and process is still being built.
• Bonus: familiarity with stop loss carriers, CRM tools like HubSpot or Salesforce, or self-insured underwriting workflows.

The Pay Range For This Role Is

45,000 - 60,000 USD per year(Norwalk, CT)