Sales Coordinator

Automatic Data Processing, Inc.; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Automatic Data Processing, Inc. in New York, NY is seeking a detail-oriented sales office coordinator to manage daily operations, keep model units presentable, and respond promptly to inquiries.

The role includes CRM maintenance, report generation, and supporting transactions and events. You will coordinate broker and client appointments, assist with marketing initiatives, and track documentation and inventory across the sales office.

Responsibilities

• Manage daily operations of the sales office, ensuring model units are presentable and fully functional
• Respond to all email and phone inquiries in a timely and professional manner
• Schedule and coordinate appointments with brokers and direct clients
• Distribute and track required documentation via e-signature platforms
• Maintain accurate CRM records: lead tracking, appointment details, client feedback and follow-ups
• Generate and distribute reports, including weekly/daily sales reports and lead tracking
• Support transaction management by updating deal status, contracts, and closings
• Coordinate weekly team meetings, agendas, and minutes
• Assist with marketing initiatives and event coordination, including RSVP tracking and vendor management
• Track and manage inventory of marketing materials and office supplies

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

New York, NY, US

Salary Range: $70,000.00 To $85,000.00 Annually

Key Responsibilities

• Manage daily operations of the sales office, ensuring model units are presentable and fully functional
• Respond to all email and phone inquiries in a timely and professional manner
• Schedule and coordinate appointments with brokers and direct clients
• Distribute and track required documentation (construction waivers, disclosures, etc.) via e-signature platforms
• Maintain accurate and up-to-date records in the CRM system, including:
  • Lead and inquiry tracking
  • Appointment and registration details
  • Client feedback and follow-ups
• Generate and distribute reports, including weekly/daily sales reports, customer activity reports, and lead tracking
• Support transaction management by updating deal status, contracts, and closings in internal systems
• Coordinate weekly team meetings, agendas, and meeting minutes
• Assist with marketing initiatives and event coordination, including RSVP tracking and vendor management
• Track and manage inventory of marketing materials and office supplies